OFFICEAD

ADP, Inc.; Concord (CA); On-site; USD 25,000 - 32,000; Part time

Job summary

ADP, Inc. is seeking a part-time Office Administrator in Concord, CA to manage daily office operations, coordinate schedules, and support staff. The role emphasizes organization, communication, and efficient processes to keep the office productive.

Responsibilities include maintaining supplies, handling correspondence, onboarding new employees, and collaborating with departments to ensure smooth workflow in a fast-paced corporate environment.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Experience in office administration or related field.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Experience with Google Workspace or project management tools.
• Basic bookkeeping knowledge is a plus.

Responsibilities

• Manage and organize office operations and procedures.
• Coordinate schedules, appointments, and meetings for staff and management.
• Maintain office supplies inventory and place orders as necessary.
• Handle incoming/outgoing correspondence (emails, phone calls, mail).
• Support the preparation of reports and presentations.
• Assist onboarding of new employees with workspace setup.
• Maintain filing systems, electronic and physical.
• Collaborate with departments to improve workflow.

Skills

Microsoft Office Suite

Strong organizational skills

Excellent verbal and written comms

Multitasking

Attention to detail

Education

High school diploma

Associate degree or higher preferred

Tools

Google Workspace

Project management software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

OFFICEAD

Part Time Concord, CA, US

3 days ago Requisition ID: 1040

Salary Range: $18.00 To $23.00 Hourly

About the Role:

The Office Administrator plays a pivotal role in ensuring the smooth and efficient operation of the office environment. This position is responsible for managing daily administrative tasks, coordinating communication between departments, and supporting staff to enhance overall productivity. The successful candidate will oversee office supplies, maintain records, and handle scheduling to facilitate seamless business operations. By acting as a central point of contact, the Office Administrator contributes to a positive workplace culture and supports organizational goals. Ultimately, this role ensures that administrative processes are executed accurately and timely, enabling the company to function effectively.

Minimum Qualifications:

• High school diploma or equivalent required; associate degree or higher preferred.
• Proven experience in office administration or a related field.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.

Preferred Qualifications:

• Experience with office management software and tools such as Google Workspace or project management platforms.
• Basic knowledge of bookkeeping or accounting principles.
• Ability to handle confidential information with discretion.
• Prior experience in a fast-paced corporate environment.
• Certification in office administration or related professional development courses.

Responsibilities:

• Manage and organize office operations and procedures to ensure organizational effectiveness and efficiency.
• Coordinate schedules, appointments, and meetings for staff and management.
• Maintain office supplies inventory and place orders as necessary to avoid shortages.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Support the preparation of reports, presentations, and documentation as required.
• Assist in onboarding new employees by preparing workstations and necessary materials.
• Maintain accurate and up-to-date filing systems, both electronic and physical.
• Collaborate with other departments to facilitate communication and workflow.

Skills:

The required skills such as proficiency in Microsoft Office Suite enable the Office Administrator to efficiently create documents, manage spreadsheets, and coordinate communications daily. Strong organizational skills are essential for managing multiple tasks, scheduling, and maintaining accurate records, ensuring that office operations run smoothly. Excellent communication skills facilitate clear and professional interactions with colleagues, clients, and vendors, which is critical for effective collaboration. Preferred skills like familiarity with project management tools enhance the ability to track tasks and deadlines, improving overall productivity. Additionally, discretion and basic financial knowledge support handling sensitive information and assisting with budget-related tasks, contributing to the role's comprehensive administrative support.