Efficient Administrative Assistant | Data Entry & Office Support

Apollo, Inc.; South Carolina; On-site; USD 26,174 - 30,307; Full time

Benefits offered by this job

Medical, Dental, and Vision

401K with company Match

STD, LTD, Voluntary Life benefits

Paid Time off

Job summary

A leading firm in mechanical contracting is seeking an Administrative Assistant to provide essential support to key personnel. Responsibilities include answering emails, data entry, ordering supplies, and managing office correspondence. The ideal candidate will excel in communication, have solid organizational skills, and be capable of multi-tasking in a fast-paced environment. Benefits include medical, dental, and 401K options. This position is crucial to maintaining an efficient office operation.

Responsibilities

• Answer emails and direct phone calls to the appropriate people.
• Data entry.
• Order office supplies/jobsite materials.
• Execute/sort incoming and outgoing mail and packages.
• Invoice coding.
• Purchasing.
• General office administrative duties.
• Additional tasks as needed.

Skills

Excellent verbal and written communication skills

Basic Microsoft Office, especially Excel, Word, and Outlook

Exceptional organization skills

Self-motivated and willing to face new challenges

Work diplomatically with Project Manager, QA/QC, Division Office, Field, and Client

Honest, thorough, accurate, with close attention to detail

Ability to multi-task and work under pressure

Willingness to learn and adapt quickly in a fast-paced environment

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

A leading firm in mechanical contracting is seeking an Administrative Assistant to provide essential support to key personnel. Responsibilities include answering emails, data entry, ordering supplies, and managing office correspondence. The ideal candidate will excel in communication, have solid organizational skills, and be capable of multi-tasking in a fast-paced environment. Benefits include medical, dental, and 401K options. This position is crucial to maintaining an efficient office operation.