Efficient Admin Assistant: Scheduling, Records & Visitors

Snelling; Jeffersontown (KY); On-site; USD 32,000 - 42,000; Full time

Job summary

Snelling seeks an Office Assistant to support daily administrative operations in Jeffersontown, KY. The role focuses on coordinating communications, scheduling, and document management in a fast-paced office environment.

The ideal candidate is detail-oriented with strong organizational and multitasking abilities, capable of professional interactions with staff and visitors, and proficient in basic office software.

Qualifications

• Strong communication and interpersonal skills essential for front‑line office work.
• Excellent organizational abilities and attention to detail for handling files and schedules.
• Ability to multitask in a fast‑paced environment while maintaining accuracy.

Responsibilities

• Answer and direct phone calls, emails, and other correspondence.
• Greet and assist visitors in a professional and friendly manner.
• Schedule appointments, meetings, and maintain office calendars.
• Prepare, organize, and maintain files, records, and documents.
• Perform data entry and maintain accurate office records.
• Order and manage office supplies and inventory.
• Assist with preparing reports, presentations, and other business documents.
• Process incoming and outgoing mail and packages.
• Support…

Skills

Communication skills

Organization

Multi-tasking

Phone etiquette

Tools

Microsoft Office

G Suite

Job description

Snelling seeks an Office Assistant to support daily administrative operations in Jeffersontown, KY. The role focuses on coordinating communications, scheduling, and document management in a fast-paced office environment.

The ideal candidate is detail-oriented with strong organizational and multitasking abilities, capable of professional interactions with staff and visitors, and proficient in basic office software.