Educational Center Records & Administrative Clerk

Los Rios Community College District; Davis (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

The Los Rios Community College District is seeking a clerical professional to support the Davis Center, a satellite location serving the community with STEM and healthcare coursework. The role involves a broad range of office tasks, recordkeeping, and coordination to help instructors, students, and the community access college programs.

Under supervision, you will manage phones, emails, payroll records, reporting, and outreach materials, while assisting with class enrollment and scheduling.

Qualifications

• Three years of experience related to the duties of the position.
• College coursework in business and clerical education may substitute for two years.
• Education must be from an accredited institution.
• Two years of experience in Los Rios Community College District performing clerical duties.

Responsibilities

• Serve as a contact and resource person for instructors, students, employers, staff, and the community at an educational center.
• Perform general office duties in support of center staff and faculty, such as answering phones, preparing correspondence, filing, and recordkeeping.
• Explain college educational programs, and College/District policies and procedures to individuals and community organizations.
• Provide information in response to inquiries regarding classes.
• Assist in conducting orientation sessions.
• Maintain a library of materials and catalogs.
• Assist in ordering supplies and educational materials.
• Coordinate arrangements for use of facilities with appropriate personnel.
• Prepare payroll records and maintain files.
• Assemble data and prepare reports.
• Provide data for institutional research.
• Assist in preparing surveys and other measuring tools to be used in assessing the needs of the community.
• Assist with follow-up studies and activities relating to the evaluation of services provided by the center.
• Prepare and duplicate letters, programs, directories, mailing lists.
• Prepare and distribute informational fliers on center classes and events.
• Assist in the preparation of course registration packets.
• Assist in the preparation of marketing and promotional materials.
• Oversee temporary employees.
• Assist students to enroll in classes.
• Collect fees.
• Maintain records of budget accounts for the center.
• Make periodic reports on class enrollment and other activities.
• Assist in scheduling classes held in the community.
• Assist in locating and securing sites.
• Perform related duties as required.

Skills

Clerical experience

Customer service

Education

College coursework in business/clerical education

Accredited institution education

Job description

The Los Rios Community College District is seeking a clerical professional to support the Davis Center, a satellite location serving the community with STEM and healthcare coursework. The role involves a broad range of office tasks, recordkeeping, and coordination to help instructors, students, and the community access college programs.

Under supervision, you will manage phones, emails, payroll records, reporting, and outreach materials, while assisting with class enrollment and scheduling.