Education Programs Operations Coordinator

Asian American Arts Alliance; New York (NY); On-site; USD 48,000 - 60,000; Full time

Job summary

The Coordinator, Education Administration at Carnegie Hall's Weill Music Institute supports day-to-day administrative operations for education programs locally, nationally, and internationally. You will assist with budgeting, contracting, payments, vendor reconciliations, and data management, serving as a liaison across departments.

Ideal candidates have strong organizational and communication skills, experience with Microsoft Office, and a willingness to work in a dynamic arts environment that

Qualifications

• Ability to manage simultaneous deadlines and prioritize responsibilities.
• Meticulous attention to detail with excellent organizational skills.
• Strong written and verbal communication abilities.
• Proficiency with Microsoft Office Suite and data management tools.
• Background in music or education is preferred.

Responsibilities

• Support day-to-day administrative operations underpinning WMI programs.
• Assist in budgeting, contracting, payments, and data management.
• Coordinate weekly payments for temporary employees and contractors.
• Maintain records of financial transactions and supporting documentation.
• Create and manage constituent records in Tessitura for teaching artists and partners.
• Support budgeting reconciliations and internal reporting.
• Collaborate with departments to ensure smooth workflows.

Skills

Time management

Organizational skills

Attention to detail

Communication skills

Microsoft Office Suite

Tools

Microsoft Excel

Tessitura (data management)

Job description

The Coordinator, Education Administration at Carnegie Hall's Weill Music Institute supports day-to-day administrative operations for education programs locally, nationally, and internationally. You will assist with budgeting, contracting, payments, vendor reconciliations, and data management, serving as a liaison across departments.

Ideal candidates have strong organizational and communication skills, experience with Microsoft Office, and a willingness to work in a dynamic arts environment that