Manager, Well-Being Concerts

Asian American Arts Alliance; New York (NY); On-site; USD 70,000 - 110,000; Full time

Job summary

Carnegie Hall seeks a Manager, Well-Being Concerts to lead the implementation of the Well-Being Concerts series within the Weill Music Institute. You will coordinate live events at Carnegie Hall and venues across NYC, managing artist advance, venue logistics, and partner invitations as part of a collaborative project team.

The role requires 4–5 years in a performing arts setting, exceptional communication and organizational skills, and proficiency with Microsoft Office.

Qualifications

• 4-5 years of experience in a performing arts organization.
• Excellent communication and organizational skills, detail-oriented.
• Strong concert and event production experience.
• Ability to meet deadlines and multitask in a collaborative team.
• Fluency in Microsoft Office is required.

Responsibilities

• Coordinate all details around live concert events including artist advance, ticketing, hospitality, and rehearsals.
• Design or improve processes to meet internal deadlines and ensure concert success.
• Collaborate with Education teams to produce events and contracts.
• Communicate with community and social service organizations to facilitate attendance.
• Track spending against budget goals and process invoices.
• Represent Carnegie Hall and the Well-Being Concerts at conferences and events.

Skills

Event coordination

Budget tracking

Communication skills

Organizational skills

Microsoft Office

Tools

Microsoft Office

Job description

Carnegie Hall seeks a Manager, Well-Being Concerts, to support the Weill Music Institute’s Well-Being Concert series. The Manager is the implementation lead for the concerts and part of the team that plans the concert series and related initiatives, including Chief Education Officer, Creative Advisor, Strategic Advisor for Health and Wellness, and Senior Director of Operations. The Manager collaborates across various teams at Carnegie Hall to produce live concerts in Carnegie Hall and across NYC, and acts as a resource and support for partner organizations producing their own concerts around the globe.

Some weekend and evening work is necessary based on event schedules.

Tasks & Responsibilities:

• Coordinate all details around live concert events at the direction of the project team (as outlined above), including artist advance, ticketing, hospitality, rehearsal support, partner organization invitations, etc. Design or improve processes and procedures to meet internal deadlines and ensure concert success.
  
• Collaborate with Education Production and Education Administration teams to produce the events, contract artists and partners, and more.
  
• Communicate with a variety of community and social service organizations to facilitate attendance at private concert experiences for their constituents and/or staff.
  
• Track spending against budget goals for the series and keep accurate financial records. Process invoices and other payments.
• Respond to inquiries from prospective partner organizations and other entities and refer to other team members as appropriate.
• Serve as the primary administrative contact and liaison for organizations partnering on Well-Being Concerts nationally and internationally, including corresponding with partner sites, sharing tools and materials, tracking/collecting statistics, evaluations and feedback; and monitoring internal timelines and schedules.
• Build and maintain the library of partner organization resources and training materials.
• Collaborate with Senior Director of Operations to plan for further partner recruitment.
  
• Implement online and in-person training opportunities for partner staff, artists, and hosts, as planned by the project team.
  
• Plan and send outgoing partner communications.
• Represent Carnegie Hall and the Well-Being Concerts at conferences and other events.

Requirements

Skills & Qualifications:

• 4-5 years of experience, or equivalent, within a performing arts organization.
• Excellent communication and organizational skills, with a strong eye for detail, are required, along with a genuine interest in the field of arts and health.
• Strong concert and event production experience is required. Specialized musical and/or health/well-being expertise is welcome.
  
• Must be able to meet deadlines and multitask efficiently while working as part of a collaborative team.
• Fluency in Microsoft Office is required.