Education Programs Operations Coordinator

CarnegieHall; City of Niagara Falls (NY); On-site; USD 55,000 - 65,000; Full time

Job summary

Carnegie Hall’s Weill Music Institute (Education) seeks a Coordinator, Education Administration to support day‑to‑day administrative operations for its education programs globally. The role focuses on budgeting, contracting, payments, data management, and internal coordination across Carnegie Hall departments.

The position requires attention to detail and strong collaboration as a liaison among WMI program teams, HR, and Finance, ensuring timely, compliant processes and contributing to the

Qualifications

• Experience maintaining documentation for contracts and tax forms.
• Assist in preparing and tracking contracts and partnerships.
• Coordinate weekly payments for temporary staff and contractors.
• Manage vendor payments, reimbursements, and card reconciliations.
• Invoicing processing and approval workflows.
• Maintain organized financial records and supporting docs.
• Create and manage teaching artist/contractor records in Tessitura.

Responsibilities

• Collect, review, and maintain documentation for contracted individuals and organizations.
• Assist in preparation, tracking, and processing of contracts and partnerships.
• Coordinate weekly payments for temporary employees and independent contractors.
• Manage financial operations related to vendor payments and reimbursements.
• Ensure accurate processing of invoices and approvals.
• Maintain organized records of financial transactions.

Skills

Documentation management

Contract administration

Budget reconciliation

Vendor payments

Data management

Interdepartmental coordination

Tools

Tessitura

Job description

Carnegie Hall’s Weill Music Institute (Education) seeks a Coordinator, Education Administration to support day‑to‑day administrative operations for its education programs globally. The role focuses on budgeting, contracting, payments, data management, and internal coordination across Carnegie Hall departments.

The position requires attention to detail and strong collaboration as a liaison among WMI program teams, HR, and Finance, ensuring timely, compliant processes and contributing to the