Program Assistant - Adult Education (Grant-Funded)

Houston City College; Houston (TX); On-site; USD 32,000 - 45,000; Full time

Job summary

Houston Community College in Houston, TX seeks a Program Assistant for Adult Education (Grant-Funded) to support daily operations of the program. The role involves data entry, registrations, outreach, and assisting with events and publications.

The position requires a high school diploma and secretarial experience; bilingual English/Spanish is preferred. MS Office and information management systems skills are essential in this role.

Qualifications

• High School Diploma or equivalent required.
• 2 years progressive secretarial experience required.
• Higher education experience preferred.
• Bilingual (English/Spanish) preferred.

Responsibilities

• Serve as point of contact for the assigned program/area.
• Provide program information and assistance to students, staff and the public.
• Maintain department documents and confidentiality of records.
• Process and enter data for student information and attendance.
• Pre-register participants and assist with registrations and events.
• Assist with student recruitment at outreach events.
• Prepare and disseminate registration/orientation publications.
• Assist with registrations and professional development sessions, including room reservations.
• Compile data from various sources and design reports as needed.
• Support instructors with clerical duties and attendance follow-up.
• Maintain department records and inventory of supplies.
• Assist with end of semester class close-out.
• Perform other duties as required.

Skills

MS Office Programs

Information Management Systems

Job description

Program Assistant - Adult Education (Grant-Funded) Houston, Texas, Central Managerial & Professional 26002IJ Requisition 6 minutes ago

JOB SUMMARY

This position is responsible for facilitating the processes and operations of the assigned program or area.

ESSENTIAL FUNCTIONS

• Serve as point of contact for the assigned program/area.
• Provide program information and assistance to potential and current students, college staff, campus managers, site staff and the general public via telephone, emails and in person.
• Maintain internal department documents and files; maintain confidentiality of verbal and written students and staff information records.
• Process and maintain program records including timely and accurate data entry of personal student information, attendance, assessment scores and other required information.
• Pre-register program and/or in-service participants, as well as assist with registration at in-services and large professional development events.
• Assist with student recruitment through attendance at community outreach events.
• Prepare and disseminate student registration/orientation publications as appropriate.
• Assist with student registration/orientation and/or professional development sessions including securing room reservations, materials preparation, on‑line registration and other related activities.
• Compile data from a variety of sources and design, and produce reports as needed.
• Assist instructors with support duties including making copies, student attendance follow-up, preparing student sign in/out logs and administering student’s assessment.
• Maintain various department records, inventory of supplies.
• Assist with end of semester class close‑out.
• Perform other duties, tasks and assignments as required.

Education & Experience

• High School Diploma or equivalent required
• 2 years progressive secretarial experience required
• Higher education experience preferred
• Bilingual (English/Spanish) preferred

Licensing & Certification

• Valid Texas Driver License

Special Skills

• MS Office Programs
• Information Management Systems

Competencies

• Delivering High Quality Work
• Accepting Responsibility
• Serving Customers
• Supporting Organizational Goals
• Driving Continuous Improvement
• Acting with Integrity
• Thinking Critically
• Managing Change
• Communicating Effectively

Working Conditions

General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.

SECURITY SENSITIVE

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

The Organization

Houston Community College (HCC) is composed of 14 Centers of Excellence and numerous satellite centers that serve the diverse communities in the Greater Houston area by preparing individuals to live and work in an increasingly international and technological society. HCC is one of the country’s largest singly-accredited, open-admission, community colleges offering associate degrees, certificates, workforce training, and lifelong learning opportunities.

The Team

Play a central role at HCC as you keep our everyday operations running like clockwork. You’ll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, you’ll be part of a dynamic team that not only provides HCC students with cutting‑edge academic and career tools, it also takes care of its people.

Location

Houston is a city with limitless possibilities:

• Fourth‑largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City’s 55.
• Approximately 145 languages are spoken here.
• Overall after‑taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed.
• Houston is a major‑league sports town, and don’t forget the annual Houston Livestock Show & Rodeo.
• The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round.
• World‑renowned medical care. The Houston metro area has long been known for its first‑rate healthcare system, with many Houston area hospitals consistently ranking among the nation’s top institutions.
• With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston’s cultural scene.
• Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines.

EEO Statement

Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran’s status. The following person has been designated to handle inquiries regarding the non-discrimination policies:

Sandra Jacobson, Director EEO/Compliance, Title IX Coordinator

Office of Equal Opportunity and Title IX

PO Box 667517

Houston TX, 77266

713 718.8271 or [e-mail]

HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages involvement, innovation, and creativity.

Individuals with disabilities, who require special accommodations to interview, should contact [phone].