Education Programs Admin Lead — Student Services

Vanguard University; Costa Mesa (CA); On-site; USD 38,000 - 42,000; Full time

Job summary

Vanguard University in Costa Mesa, California seeks a Senior Administrative Assistant for the School of Education. The role provides comprehensive administrative support across multiple programs and departments, assisting the Dean and program leadership with day-to-day operations, student processing, and communications.

Responsibilities include coordinating meetings, maintaining records, supporting admissions, managing calendars, proofreading documents, and collaborating with university offices.

Qualifications

• Bachelor’s degree is required.
• 3–5 years of administrative support or office coordination experience.
• Strong organizational skills with ability to manage multiple priorities.

Responsibilities

• Serve as the first point of contact for students, faculty, staff, and visitors.
• Coordinate daily administrative and operational needs across School of Education programs.
• Support admissions by creating student files and coordinating interviews.
• Maintain filing systems and confidential records; manage student information in the database.
• Prepare and edit business documents and reports; assist with marketing/recruiting materials.

Skills

Organizational skills

Written & verbal communication

Microsoft Office

Interpersonal skills

Confidentiality

Attention to detail

Adaptability

Education

Bachelor’s degree

Master’s degree (preferred)

Tools

Microsoft Office

Job description

Vanguard University in Costa Mesa, California seeks a Senior Administrative Assistant for the School of Education. The role provides comprehensive administrative support across multiple programs and departments, assisting the Dean and program leadership with day-to-day operations, student processing, and communications.

Responsibilities include coordinating meetings, maintaining records, supporting admissions, managing calendars, proofreading documents, and collaborating with university offices.