Education Program Coordinator

School of Medicine; Palo Alto (CA); Sur place; USD 65 000 - 90 000; Plein temps

Résumé du poste

School of Medicine in Palo Alto is seeking an Education Program Coordinator to provide administrative and operational support with limited supervision. The role may involve leading other administrative staff and coordinating complex conferences, seminars, and events.

Responsibilities include calendar management, travel arrangements, drafting documents, budgeting, vendor coordination, and ensuring timely production of materials for courses and reports.

Qualifications

• 4 years of administrative experience or equivalent.
• Event and conference planning experience preferred.
• Ability to manage budgets and coordinate vendors.

Responsabilités

• Prioritize tasks and resolve administrative problems on behalf of supervisor.
• Plan and manage complex conferences, seminars, and events within budget with vendors.
• Draft documents and reports; edit content for presentations, handouts, grants.
• Schedule calendars; arrange travel in compliance with policies.
• Create complex reports and spreadsheets using specialized software.
• Manage financial transactions, budgets, and vendor selection.
• Coordinate maintenance, office moves or renovations.
• Supervise staff or students; assign workloads and provide performance input.

Connaissances

Event planning

Budget management

Coordination

Formation

High school diploma

Outils

Microsoft Office

Description du poste

Job Description

The Department of Ophthalmology is seeking an Education Program Coordinator to provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates.

Job Description

The Department of Ophthalmology is seeking an Education Program Coordinator to provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates.

Desired Qualifications

1-2 years of prior event and/or conference planning experience is desired.

Prior wet lab coordination is a plus.

Responsibilities

Core Duties

• Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
• Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports. Perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
• Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Create complex reports and spreadsheets which may utilize specialized software and systems.
• Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
• Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.
• May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.

Minimum Education And Experience

High school diploma and four years of administrative experience, or combination of education and relevant experience.

Knowledge, Skills And Abilities

• Advanced computer skills and demonstrated experience with office software and email applications.
• Demonstrated success in following through and completing projects.
• Excellent organizational skills and attention to detail.
• Excellent Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize, multi-task, and assign work to others.
• Ability to take initiative and ownership of projects.
• Ability to routinely and independently exercise sound judgment in making decisions.