Education Program Coordinator

Stanford Reglab; United States; On-site; USD 50,000 - 70,000; Full time

Job summary

Abundance Network is seeking an Education Program Coordinator in the Department of Ophthalmology to deliver administrative support and lead staff with limited supervision. This role covers scheduling, travel, meetings, budgeting, communications, and document management.

The position requires 1–2 years of event planning experience and the ability to manage complex calendars and vendor coordination. Office operations and a customer-focused approach are essential for success.

Qualifications

• High school diploma and four years of administrative experience.
• Proficient with office software and email applications.
• Strong organizational and detail-oriented abilities.
• Excellent verbal and written communication skills.
• Ability to supervise staff and manage events.

Responsibilities

• Act on behalf of supervisor to set priorities and resolve admin issues.
• Schedule, organize, and operate complex conferences and events within budget.
• Draft documents and correspondence for presentations, grants, and reports.
• Plan calendars, resolve conflicts, and arrange travel per policies.
• Create complex reports/spreadsheets using specialized software.
• Oversee financial transactions and budget statements.
• Coordinate office moves and minor renovations.
• Supervise student/temporary staff and assign workloads.

Skills

Advanced computer skills

Organizational skills

Verbal communication

Written communication

Customer service

Multitasking

Initiative

Decision making

Attention to detail

Team supervision

Education

High school diploma

Tools

Microsoft Office

Email applications

Spreadsheet software

Job description

The Department of Ophthalmology is seeking an Education Program Coordinator to provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates.

Perform a variety of administrative duties which may include reception duties, creating and editing communications, documents, reports and spreadsheets, scheduling and/or coordinating meetings, making travel arrangements, managing or maintaining office operations, performing employment and financial transactions.

Desired Qualifications:

1-2 years of prior event and/or conference planning experience is desired.
Prior wet lab coordination is a plus.

Core Duties

• Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.

• Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.

• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports. Perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.

• Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.

• Create complex reports and spreadsheets which may utilize specialized software and systems.

• Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.

• Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.

• May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.

Minimum Education and Experience

High school diploma and four years of administrative experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities

• Advanced computer skills and demonstrated experience with office software and email applications.

• Demonstrated success in following through and completing projects.

• Excellent organizational skills and attention to detail.

• Excellent Strong verbal and written communication skills.

• Excellent customer service and interpersonal skills.

• Ability to prioritize, multi-task, and assign work to others.

• Ability to take initiative and ownership of projects.

• Ability to routinely and independently exercise sound judgment in making decisions.