Education Office Clerk III - Admin & Data Specialist

aa210; Sugar Land (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

aa210 seeks a Clerk III to perform advanced clerical tasks in support of a department’s operations. Responsibilities include managing invoices, filing purchase orders, vendor communications, and preparing budget reports.

Strong MS Office skills, data entry, and confidentiality are essential for success in this on-site role in Sugar Land, Texas. The position supports daily transactions, payroll files, attendance data, and office administration.

Qualifications

• High School diploma or GED with keyboarding/office courses.
• Minimum 3 years clerical experience, preferably in an educational office.
• Experience in general office procedures, preparation of reports, maintenance of records, collection of data and processing work orders.
• Proficient in Microsoft Office and in database management and record keeping.
• Thorough knowledge of business office procedures, practices and equipment, business English and office terminology.
• Ability to communicate effectively, both orally and in writing, and maintain confidentiality.

Responsibilities

• Provide general clerical support to the assigned department; serve as mail clerk; maintain records of invoices; categorize and file purchase orders, invoices, statements, etc.; request services or supplies from vendors/contractors by phone; may prepare electronic spreadsheet budget reports or process annual budget for department; answer phone inquiries, providing information, transferring calls or taking message as applicable; order office supplies, forms and maintain supply/form inventories.
• Perform a wide range of data entry processing in a central office; gather and record employee work order data; maintain inventory data files; support staff as required or requested; distribute query/document files, report according to schedule or as requested by authorized staff
• Review requisitions for accuracy and ensure approvals are in place, and data is entered to complete purchase orders; perform expediting and vendor follow-up tasks
• Prepare, file and maintain a variety of department-related documentation; may process and maintain payroll files; may process absence/substitute reports; may gather and record student attendance, employee work schedule or timecards, full and early dismissal participation rates and act as fleet dispatcher if applicable. Prepare correspondence, assemble and disseminate materials and mailings; assist with department activities, maintain department data and perform special tasks as assigned by the supervisor record
• Maintain supervisor's/manager’s calendar, make appointments, schedule travel; may assist in organization of workshops, and in-service training sessions
• May be tasked to assist with student/ financial management system; primarily focused on daily transactions of invoicing, credits, billing and applying of payments, petty cash management and reimbursements and tuition collection and cash drawer errors as necessary

Skills

Microsoft Office

Data entry

Record keeping

Education

High School diploma or GED with keyboarding/office courses

Job description

aa210 seeks a Clerk III to perform advanced clerical tasks in support of a department’s operations. Responsibilities include managing invoices, filing purchase orders, vendor communications, and preparing budget reports.

Strong MS Office skills, data entry, and confidentiality are essential for success in this on-site role in Sugar Land, Texas. The position supports daily transactions, payroll files, attendance data, and office administration.