Extended Learning Clerk III

Fort Bend ISD; Sugar Land (TX); On-site; USD 35,000 - 49,000; Full time

Job summary

Fort Bend ISD is seeking a Clerk III to perform advanced clerical tasks supporting the assigned department.

Responsibilities include processing invoices, maintaining records, data entry, and assisting with payroll-related duties. Strong MS Office skills and confidentiality are required. Located in Sugar Land, this on-site role supports daily department operations within the school district.

Qualifications

• High school diploma or GED required; keyboarding/office practices helpful.
• Experience with general office procedures and record-keeping.
• Proficient in Microsoft Office and data handling.
• Ability to follow directions and work independently; maintain confidentiality.

Responsibilities

• Provide clerical support and maintain department records; process invoices and forms.
• Perform data entry and manage work order data and inventories.
• Review requisitions for accuracy and complete purchase orders.
• Prepare and maintain department documents and assist with payroll or attendance records.
• Maintain supervisor calendars and assist in organizing meetings or travel.

Skills

Microsoft Office

Data entry

Communication skills

Organization skills

Education

High School diploma or GED

Tools

Database management

Job description

Job Overview

The Clerk III will perform a variety of advanced level clerical tasks which support the operations and functions of the assigned department. Work decisions are made in accordance with established precedents and departmental policies.

Job Overview

The Clerk III will perform a variety of advanced level clerical tasks which support the operations and functions of the assigned department. Work decisions are made in accordance with established precedents and departmental policies.

Position Description

Essential Duties and Responsibilities

• Provide general clerical support to the assigned department; serve as mail clerk; maintain records of invoices; categorize and file purchase orders, invoices, statements, etc.; request services or supplies from vendors/contractors by phone; may prepare electronic spreadsheet budget reports or process annual budget for department; answer phone inquiries, providing information, transferring calls or taking message as applicable; order office supplies, forms and maintain supply/form inventories
• Perform a wide range of data entry processing in a central office; gather and record employee work order data; maintain inventory data files; support staff as required or requested; distribute query/document files, report according to schedule or as requested by authorized staff
• Review requisitions for accuracy and ensure approvals are in place, and data is entered to complete purchase orders; perform expediting and vendor follow-up tasks
• Prepare, file and maintain a variety of department-related documentation; may process and maintain payroll files; may process absence/substitute reports; may gather and record student attendance, employee work schedule or timecards, full and early dismissal participation rates and act as fleet dispatcher if applicable. Prepare correspondence, assemble and disseminate materials and mailings; assist with department activities, maintain department data and perform special tasks as assigned by the supervisor record
• Maintain supervisor's/manager’s calendar, make appointments, schedule travel; may assist in organization of workshops, and in-service training sessions
• May be tasked to assist with student/ financial management system; primarily focused on daily transactions of invoicing, credits, billing and applying of payments, petty cash management and reimbursements and tuition collection and cash drawer errors as necessary

Supervisory Responsibilities

• None

Qualification Requirements

To perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions.

• High School diploma or GED including or supplemented by courses in keyboarding and office practices
• Minimum of 3 years of clerical experience preferably in an educational office environment
• Experienced in general office procedures, preparation of reports, maintenance of records, collection of data and processing work orders
• Proficient in Microsoft Office and in database management and record keeping
• Thorough knowledge of business office procedures, practices and equipment, business English and office terminology
• Ability to understand and follow oral and written directions. Ability to communicate effectively, both orally and in writing. Ability to work independently on assigned tasks. Ability to maintain a high level of confidentiality of district, student, customer or vendor information

Physical Requirements/Working Conditions

The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms.

The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involved everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress.

Primary Location

TEXAS-SUGAR LAND

Work Locations

TRIPLEX CENTER

Job

Staff

Organization

DEPARTMENT

Position Calendar

238JUL

School Year

2026-2027

Salary Grade

403

Unposting Date

Sep 22, 2026, 11:59:00 PM