Education Department Operations Coordinator

City University of New York; New York (NY); On-site; USD 51,000 - 62,000; Full time

Job summary

City University of New York (College of Staten Island) seeks an experienced Administrative Assistant (Provisional) to support the Department of Curriculum and Instruction and Education Studies. The role serves as a first point of contact and coordinates with campus units, faculty, and external partners.

Responsibilities include payroll processing, calendar management, event coordination, and preparation of materials for committees. Strong MS Office and customer service skills are essential.

Qualifications

• Permanent status as a CUNY Office Assistant at Assignment Level 1 (Pay Level 3) or Assignment Level 2 (Pay Level 4).
• Candidates must take and pass a Civil Service Examination that measures critical competencies for the position.
• Candidates must undergo a background check, including fingerprint screening and verification of education/work history.
• Candidates must demonstrate technical competence in using job-related software (e.g., word processing or other).

Responsibilities

• Assist Chairs with all aspects of department operations including processing payroll.
• Maintain Chairs' calendars, schedule meetings, and coordinate routine and special events.
• Prepare materials for committees and maintain up-to-date faculty/staff lists including adjuncts' CVs and schedules.
• Monitor and supervise timesheets for office staff and work-study students.
• Provide clerical support including email communications, inventory and supplies, and maintenance orders.
• Communicate with campus departments and outside agencies to expedite work processing.
• Support graduation ceremony planning and implementation.
• Support the Director of Assessment and Accreditation.

Skills

Customer service

Multitasking

Verbal communication

Written communication

Organizational skills

Tools

Microsoft Office (Word, Excel, Outlook)

CUNYfirst

PAF processing

e-procurement

Job description

City University of New York (College of Staten Island) seeks an experienced Administrative Assistant (Provisional) to support the Department of Curriculum and Instruction and Education Studies. The role serves as a first point of contact and coordinates with campus units, faculty, and external partners.

Responsibilities include payroll processing, calendar management, event coordination, and preparation of materials for committees. Strong MS Office and customer service skills are essential.