Editorial & Administrative Assistant, Publications — Hybrid

American Association for Justice; Washington (District of Columbia); Hybrid; USD 49,000 - 52,000; Full time

Benefits offered by this job

Health insurance

401(k) with employer match

Generous paid leave

Job summary

The American Association for Justice (AAJ) seeks an Editorial/Administrative Assistant for its Publications department in Washington, DC. You will provide administrative support, assist Trial magazine staff, format manuscripts, proofread, and manage subscriptions in NetForum.

You will also coordinate invoices, prepare PDFs, maintain indexes, and back up the Online Content and Data Manager with newsletters and website pages. Hybrid schedule with on-site and remote days.

Qualifications

• Bachelor’s degree required.
• 1+ years’ clerical/administrative experience.
• Excellent writing, editing, and proofreading skills.
• Exceptional organizational, communication, and interpersonal skills.
• Excellent time management and ability to meet deadlines.
• Database management preferred; strong word processing and computer skills.
• Aptitude for learning new programs.
• Keen eye for detail.

Responsibilities

• Provide administrative support to the Publications department.
• Monitor mail, email, and voicemail; organize files and folders.
• Assist Trial magazine staff; format manuscripts and proofread content.
• Manage non-member subscriptions and invoicing via NetForum; mail renewal invoices.
• Handle invoices and distribution of Trial and Law Reporters.
• Prepare PDFs for authors and licensees; respond to reprint requests.
• Maintain indexes for topics, authors, art, reviewers, and subscribers.
• Backup Online Content and Data Manager; assist with e-newsletters and webpages.
• Attend art and issue-planning meetings; coordinate drafts to production.
• Draft monthly Trial blurbs for social media and AAJ website.

Skills

Writing

Editing

Proofreading

Organization

Communication

Interpersonal skills

Time management

Independent work

Prioritization

Learning new software

Education

Bachelor’s degree

Tools

NetForum

Word processing

Job description

The American Association for Justice (AAJ) seeks an Editorial/Administrative Assistant for its Publications department in Washington, DC. You will provide administrative support, assist Trial magazine staff, format manuscripts, proofread, and manage subscriptions in NetForum.

You will also coordinate invoices, prepare PDFs, maintain indexes, and back up the Online Content and Data Manager with newsletters and website pages. Hybrid schedule with on-site and remote days.