Editorial/Administrative Assistant

Justice; Washington (District of Columbia); Hybrid; USD 49,000 - 52,000; Full time

Benefits offered by this job

Hybrid work schedule

Health insurance

401K with employer match

Paid time off and holidays

Transit/parking benefits

Professional development

Company events

Downtown DC office

Job summary

American Association for Justice (AAJ) in Washington, DC seeks an Editorial/Administrative Assistant for its Publications department. You will support editorial and administrative tasks, manage subscriptions via NetForum, coordinate invoices, and assist with distribution of Trial and Law Reporters.

The role requires a Bachelor’s degree and 1+ years of clerical experience, with strong writing, editing, proofreading, and organizational skills.

Qualifications

• Bachelor’s degree required.
• 1+ years clerical/administrative experience.
• Excellent writing, editing, and proofreading skills.
• Exceptional organizational, communication, and interpersonal skills.
• Excellent time management and ability to meet deadlines with multiple assignments.
• Database management experience preferred; strong word processing and computer skills.
• Aptitude for learning new programs.
• Ability to prioritize, work independently, and develop tactics for addressing issues.
• Keen eye for detail.

Responsibilities

• Carry out administrative duties including monitoring mail, email, and voicemail; organizing retention shelves and issue files; drafting and distributing author letters.
• Perform editorial duties, including assisting the Trial magazine staff, formatting manuscripts, proofreading, arranging and tracking peer reviews, and responding to unsolicited article submissions.
• Coordinate and input non-member subscriptions and sales using NetForum, create and mail subscription renewal invoices, and communicate with subscription services.
• Handle invoices for processing.
• Assist with distribution of Trial and the Law Reporters.
• Prepare and send PDFs of print and online content to authors and those licensed to distribute the content; respond to reprint requests.
• Create and maintain indexes for topics, including authors, art, peer reviewers, and subscribers.
• Serve as a backup to Online Content and Data Manager, including producing e-newsletters and website pages.
• Attend and participate in art and issue-planning meetings.
• Send draft articles to production company; send final copy to production as needed.
• Maintain team Outlook calendar, noting important production dates.
• Solicit answers to Trial’s Question of the Month and handle other sections of Trial.
• Proofread pages and Insite, as needed.
• Use NetForum, website, and other records to determine author information and engagement.
• Draft the monthly Trial blurb for social media and the AAJ website.
• Provide administrative assistance with AAJ Press books, including shipping, inquiries, and author royalties.

Skills

Editing

Proofreading

Administrative tasks

Time management

Organization

Communication

Database management

Word processing

Education

Bachelor’s degree

Tools

NetForum

Microsoft Office

Job description

# Editorial/Administrative AssistantCorporate HeadQuarters - Washington, DC 20001## OverviewSalary Range$49,000.00 - $52,000.00 Salary/yearPosition TypeFull TimeJob ShiftDayEducation Level4 Year Degree## DescriptionThe American Association for Justice (AAJ) works to preserve the constitutional right to trial by jury and to make sure people have a fair chance to seek justice when they are injured by the negligence or misconduct of others - even when it means taking on the most powerful corporations.AAJ is seeking an **Editorial/Administrative Assistant** for its Publications department. The Editorial/Administrative Assistant will provide administrative support to the department.**Responsibilities:*** Carry out administrative duties including monitoring mail, email, and voicemail; organizing retention shelves and issue files; and drafting/ distributing author letters.* Perform editorial duties, including assisting the Trial magazine staff, formatting manuscripts, proofreading, arranging and tracking peer reviews, and responding to and tracking unsolicited article submissions.* Coordinate and input non-member subscriptions and sales using AAJ’s database, NetForum, create and mail subscription renewal invoices, and communicate with subscription services.* Handle invoices for processing.* Assist with the distribution of Trial and the Law Reporters.* Prepare and send pdfs of print and online content to authors and those licensed to distribute the content. Respond to reprint requests.* Create and maintain indexes for topics, including authors, art, peer reviewers, and subscribers.* Serve as a backup to the Online Content and Data Manager, including producing e-newsletters and website pages.* Attend and participate in art and issue-planning meetings.* Send draft articles to production company. Send final copy to production, as needed.* Maintain team Outlook calendar, noting important production dates.* Solicit answers to Trial’s Question of the Month and handles other sections of Trial, as needed.* Proofread pages and Insite, as needed.* Use AAJ’s database, NetForum, website, and other records to determine author information and engagement with AAJ.* Draft the monthly Trial blurb for social media and the AAJ website.* Provide administrative assistance with AAJ Press books, including but not limited to shipping, inquiries, and author royalties.* Perform other duties as assigned.## Qualifications• Bachelor’s degree. • One or more years’ clerical/administrative experience required. • Excellent writing, editing, and proofreading skills. • Exceptional organizational, communication, and interpersonal skills. • Excellent time management skills, including the ability to manage and meet deadlines and the ability to handle multiple assignments. • Database management experience preferred; strong word processing and computer skills. • Aptitude for learning new programs. • Ability to identify priorities, work independently, and develop tactics for addressing issues or requests. • Keen eye for detail.**Compensation:**The salary range for this position is **$49,000- $52,000**. Salary will be determined by the candidate’s level of experience and qualifications.**Benefits and Perks for Working with AAJ:*** Hybrid work schedule, onsite Tuesday through Thursday and 100% remote work for the month of August (for most employees)* Comprehensive health insurance which includes medical, dental, vision, life, disability, flexible spending account (FSA), Health Savings Account (HSA) with employer contributions, and 401K with an employer match. Additional voluntary ancillary benefits are also available* Generous paid leave (e.g., vacation, sick, personal, parental), 11 federal holidays, and paid time off between Christmas and New Years* Subsidized metro transit and/or parking benefits* Professional development opportunities* Company social events* Office conveniently located 1⁄2 block from Gallery Place/Chinatown metro station in downtown Washington, DCAAJ is an Equal Opportunity Employer. No phone calls please!