Editorial/Administrative Assistant

American Association for Justice; Washington (District of Columbia); Hybrid; USD 49,000 - 52,000; Full time

Benefits offered by this job

Health insurance

401(k) with employer match

Generous paid leave

Job summary

The American Association for Justice (AAJ) seeks an Editorial/Administrative Assistant for its Publications department in Washington, DC. You will provide administrative support, assist Trial magazine staff, format manuscripts, proofread, and manage subscriptions in NetForum.

You will also coordinate invoices, prepare PDFs, maintain indexes, and back up the Online Content and Data Manager with newsletters and website pages. Hybrid schedule with on-site and remote days.

Qualifications

• Bachelor’s degree required.
• 1+ years’ clerical/administrative experience.
• Excellent writing, editing, and proofreading skills.
• Exceptional organizational, communication, and interpersonal skills.
• Excellent time management and ability to meet deadlines.
• Database management preferred; strong word processing and computer skills.
• Aptitude for learning new programs.
• Keen eye for detail.

Responsibilities

• Provide administrative support to the Publications department.
• Monitor mail, email, and voicemail; organize files and folders.
• Assist Trial magazine staff; format manuscripts and proofread content.
• Manage non-member subscriptions and invoicing via NetForum; mail renewal invoices.
• Handle invoices and distribution of Trial and Law Reporters.
• Prepare PDFs for authors and licensees; respond to reprint requests.
• Maintain indexes for topics, authors, art, reviewers, and subscribers.
• Backup Online Content and Data Manager; assist with e-newsletters and webpages.
• Attend art and issue-planning meetings; coordinate drafts to production.
• Draft monthly Trial blurbs for social media and AAJ website.

Skills

Writing

Editing

Proofreading

Organization

Communication

Interpersonal skills

Time management

Independent work

Prioritization

Learning new software

Education

Bachelor’s degree

Tools

NetForum

Word processing

Job description

The American Association for Justice (AAJ) works to preserve the constitutional right to trial by jury and to make sure people have a fair chance to seek justice when they are injured by the negligence or misconduct of others - even when it means taking on the most powerful corporations.AAJ is seeking an Editorial/Administrative Assistant for its Publications department. The Editorial/Administrative Assistant will provide administrative support to the department.Responsibilities:Carry out administrative duties including monitoring mail, email, and voicemail; organizing retention shelves and issue files; and drafting/ distributing author letters.Perform editorial duties, including assisting the Trial magazine staff, formatting manuscripts, proofreading, arranging and tracking peer reviews, and responding to and tracking unsolicited article submissions.Coordinate and input non-member subscriptions and sales using AAJ’s database, NetForum, create and mail subscription renewal invoices, and communicate with subscription services.Handle invoices for processing.Assist with the distribution of Trial and the Law Reporters.Prepare and send pdfs of print and online content to authors and those licensed to distribute the content. Respond to reprint requests.Create and maintain indexes for topics, including authors, art, peer reviewers, and subscribers.Serve as a backup to the Online Content and Data Manager, including producing e-newsletters and website pages.Attend and participate in art and issue-planning meetings.Send draft articles to production company. Send final copy to production, as needed.Maintain team Outlook calendar, noting important production dates.Solicit answers to Trial’s Question of the Month and handles other sections of Trial, as needed.Proofread pages and Insite, as needed.Use AAJ’s database, NetForum, website, and other records to determine author information and engagement with AAJ.Draft the monthly Trial blurb for social media and the AAJ website.Provide administrative assistance with AAJ Press books, including but not limited to shipping, inquiries, and author royalties.Perform other duties as assigned.• Bachelor’s degree.• One or more years’ clerical/administrative experience required.• Excellent writing, editing, and proofreading skills.• Exceptional organizational, communication, and interpersonal skills.• Excellent time management skills, including the ability to manage and meet deadlines and the ability to handle multiple assignments.• Database management experience preferred; strong word processing and computer skills.• Aptitude for learning new programs.• Ability to identify priorities, work independently, and develop tactics for addressing issues or requests.• Keen eye for detail.Compensation:The salary range for this position is $49,000- $52,000. Salary will be determined by the candidate’s level of experience and qualifications.Benefits and Perks for Working with AAJ:Hybrid work schedule, onsite Tuesday through Thursday and 100% remote work for the month of August (for most employees)Comprehensive health insurance which includes medical, dental, vision, life, disability, flexible spending account (FSA), Health Savings Account (HSA) with employer contributions, and 401K with an employer match. Additional voluntary ancillary benefits are also availableGenerous paid leave (e.g., vacation, sick, personal, parental), 11 federal holidays, and paid time off between Christmas and New YearsSubsidized metro transit and/or parking benefitsProfessional development opportunitiesCompany social eventsOffice conveniently located ½ block from Gallery Place/Chinatown metro station in downtown Washington, DCAAJ is an Equal Opportunity Employer. No phone calls please!