Administrative Assistant Early Connections Learning Centers

Joint Initiatives; Colorado Springs (CO); On-site; USD 22,000 - 31,000; Full time

Job summary

Early Connections Learning Centers is seeking an Administrative Assistant to support the daily operations of our early childhood center. You will help with communication, organization, records, schedules, and documentation while assisting families, staff, and leadership with inquiries and needs, ensuring a smooth office flow.

The role requires attention to confidentiality, a welcoming environment, and support for licensing and accreditation requirements. Salary is $19/hour.

Responsibilities

• In charge of answering the phone and front door promptly and courteously
• Greet visitors, ascertain the nature of the visit, and have them sign in
• Perform general office duties such as typing, coping, and filing as required
• Enter attendance in ChildPlus for all EHS/HS classrooms
• Maintain child files and emergency contact book
• Finance duties, including checking the Playground system daily, making corrections in Playground attendance, acquiring parent signatures, maintaining a CCCAP swipe log, and forwarding appropriate forms to the Finance team
• Compare daily attendance with meal counts and make corrections in Playground
• Provide support for family partnership programs such as family nights, parent center meetings, parent communications, special events, and completion and typing of monthly newsletters
• Comply with monthly reports
• Check in meals and distribute to classrooms
• Maintain a clean and orderly office environment and general areas of the facility
• Maintain and update lobby bulletin boards
• Comply with applicable universal precautions and infection control guidelines and procedures

Job description

EARLY CONNECTIONS IS HIRING!

ABOUT EARLY CONNECTIONS LEARNING CENTERS
Early Connections Learning Centers is dedicated to providing comprehensive, high quality early care and education for ALL children. Every position works in coordination to achieve this mission. Since 1897, our work to provide high quality early childhood education has positively impacted thousands of children and families in the Pikes Peak region. Our nationally accredited programs help build a strong foundation for young children to be happy and successful in learning and life.

JOB SUMMARY
The Administrative Assistant supports the daily operations of an early childhood center by ensuring efficient communication, organization, and coordination of administrative tasks. This position manages records, schedules, and documentation while assisting families, staff, and leadership with inquiries and needs. Maintains a welcoming environment, upholds confidentiality, and helps facilitate compliance with licensing and accreditation standards. With strong attention to detail and professionalism, this role supports the overall success of the program and contributes to a positive experience for children, families, and staff.

Salary: $19/hour

ESSENTIAL DUTIES

• In charge of answering the phone and front door promptly and courteously
• Greet visitors, ascertain the nature of the visit, and have them sign in
• Perform general office duties such as typing, coping, and filing as required
• Enter attendance in ChildPlus for all EHS/HS classrooms
• Maintain child files and emergency contact book
• Finance duties, including checking the Playground system daily, making corrections in Playground attendance, acquiring parent signatures, maintaining a CCCAP swipe log, and forwarding appropriate forms to the Finance team
• Compare daily attendance with meal counts and make corrections in Playground
• Provide support for family partnership programs such as family nights, parent center meetings, parent communications, special events, and completion and typing of monthly newsletters
• Comply with monthly reports
• Check in meals and distribute to classrooms
• Maintain a clean and orderly office environment and general areas of the facility
• Maintain and update lobby bulletin boards
• Comply with applicable universal precautions and infection control guidelines and procedures