Early Careers Program Specialist

Jobtailor; New York (NY); On-site; USD 52,000 - 70,000; Full time

Job summary

Jobtailor is seeking a Program Coordinator to own end-to-end logistics for early talent programs in New York. You will schedule candidates, manage venues, coordinate with stakeholders, and serve as the main contact for interns and co-ops.

You will be the polished face of the program, maintaining trackers and documentation while collaborating with Talent Acquisition, HRBPs, and business leaders. Travel to on-site events is expected during peak periods.

Qualifications

• 2-5 years in program coordination, events, recruiting operations, or a similar function.
• Availability to travel on-site during peak programming periods, such as summer intern and co-ops, and major events.
• Strong organizational and execution skills with high attention to detail.
• Experience managing complex scheduling and logistics.
• Confident, professional communicator with client-facing experience.
• Proven ability to support large, dynamic populations such as students and cohorts.
• Ability to manage multiple priorities in a fast-paced environment, staying calm under pressure with strong real-time problem-solving ability.
• High energy with a strong customer-service mindset; thrives working with intern and early career populations and serves as a polished brand ambassador.
• Experience with GoodTime or similar scheduling platforms (preferred).
• Experience with early talent, campus, or L&D programs (preferred).
• Corporate or cross-functional stakeholder exposure, with familiarity with event coordination tools and program tracking systems (preferred).

Responsibilities

• Own end-to-end program and event logistics, including candidate scheduling, venue management, communications, and stakeholder coordination.
• Coordinate and execute on-site programming such as orientation, L&D sessions, and events.
• Serve as the primary point of contact for interns, co-ops, and program participants.
• Act as the face of the program, ensuring a polished, high-touch experience.
• Maintain trackers, communications, and program documentation.
• Partner with the Program Lead, Talent Acquisition, HRBPs, and business stakeholders.
• Troubleshoot issues in real time and ensure seamless execution across all touchpoints.
• Support scheduling for flagship early talent programs using GoodTime, coordinating high-volume interview days, program sessions, and stakeholder availability.
• Ensure accuracy, efficiency, and a seamless scheduling and event experience for candidates and internal partners.

Skills

Program Coordination

Event Logistics Management

Scheduling Expertise

Client-Facing Communication

Real-Time Problem Solving

GoodTime

Program Tracking Systems

Event Coordination Tools

Tools

GoodTime

Event Coordination Tools

Program Tracking Systems

Job description

• Own end-to-end program and event logistics, including candidate scheduling, venue management, communications, and stakeholder coordination
• Coordinate and execute on-site programming such as orientation, L&D sessions, and events
• Serve as the primary point of contact for interns, co-ops, and program participants
• Act as the face of the program, ensuring a polished, high-touch experience
• Maintain trackers, communications, and program documentation
• Partner with the Program Lead, Talent Acquisition, HRBPs, and business stakeholders
• Troubleshoot issues in real time and ensure seamless execution across all touchpoints
• Support scheduling for flagship early talent programs using GoodTime, coordinating high-volume interview days, program sessions, and stakeholder availability
• Ensure accuracy, efficiency, and a seamless scheduling and event experience for candidates and internal partners

Requirements

• 2-5 years in program coordination, events, recruiting operations, or a similar function
• Availability to travel on-site during peak programming periods, such as summer intern and co-ops, and major events
• Strong organizational and execution skills with high attention to detail
• Experience managing complex scheduling and logistics
• Confident, professional communicator with client-facing experience
• Proven ability to support large, dynamic populations such as students and cohorts
• Ability to manage multiple priorities in a fast-paced environment, staying calm under pressure with strong real-time problem-solving ability
• High energy with a strong customer-service mindset; thrives working with intern and early career populations and serves as a polished brand ambassador
• Experience with GoodTime or similar scheduling platforms (preferred)
• Experience with early talent, campus, or L&D programs (preferred)
• Corporate or cross-functional stakeholder exposure, with familiarity with event coordination tools and program tracking systems (preferred)

Core Competencies

Demonstrates expertise in program coordination and event logistics, ensuring seamless execution and high-quality experiences for candidates and stakeholders. Proficient in managing complex scheduling and maintaining effective communication across diverse populations.

Highest-signal resume keywords

• Program Coordination
• Event Logistics Management
• Scheduling Expertise
• Client-Facing Communication
• Real-Time Problem Solving

Hard Skills

• Program Documentation
• Stakeholder Coordination
• Logistics Management
• Scheduling Management
• Event Coordination

Soft Skills

• Strong Organizational Skills
• Attention to Detail
• Customer-Service Mindset
• Calm Under Pressure
• High Energy

Industry Keywords

• Early Talent Programs
• Campus Programs
• Recruiting Operations
• L&D Sessions
• Internship Coordination

Tools & Technologies

• GoodTime
• Event Coordination Tools
• Program Tracking Systems