Talent Acquisition Coordinator

Jobtailor; Arlington (VA); On-site; USD 42,000 - 62,000; Full time

Job summary

Jobtailor in Arlington, VA is seeking a Recruiting Coordinator to coordinate interviews, post job descriptions, and track candidate progress. You will handle I-9 processing, reference checks, and maintain recruiting data across multiple platforms.

You will collaborate with recruiters, hiring managers, and HR across offices, manage SharePoint assets, and support university recruiting and internship programs. Strong organizational skills and discretion are essential.

Qualifications

• Bachelor's degree in HR or related field, or equivalent full-time professional experience.
• 0-2 years of full-time experience in administrative support, recruiting coordination, or HR support.
• Ability to obtain/maintain an active Secret U.S. Security Clearance.
• Ability to travel up to 10% of the time.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational skills with high attention to detail and ability to manage multiple priorities.
• Strong interpersonal and communication skills, with a customer-service-oriented mindset.
• Ability to handle sensitive and confidential information with discretion.
• Demonstrated sense of urgency and ability to operate effectively in a fast-paced environment.
• Previous campus recruiting, recruiting coordination, or HR support experience.
• Familiarity with ATS and HRIS platforms.
• Experience with SharePoint or similar document management systems.
• Knowledge of the higher education landscape, including universities and campus stakeholders.
• Ability to manage multiple programs and timelines from planning to execution.

Responsibilities

• Coordinate and manage candidate interviews across multiple stakeholders.
• Post job descriptions in the ATS and external platforms.
• Track candidate progress and maintain accurate recruiting data.
• Collect, organize, and file candidate documentation, including reference checks and I-9 processing.
• Collaborate with recruiters, hiring managers, and HR across multiple offices and business areas.
• Maintain Talent Acquisition materials, templates, and documentation in SharePoint and other systems.
• Provide responsive, professional communication to candidates throughout the recruitment lifecycle.
• Identify opportunities to improve recruiting processes, reduce bottlenecks, and enhance team effectiveness.
• Support university recruiting, internship, and early career programs.
• Attend career fairs and campus recruiting events.
• Develop the summer internship programming calendar.
• Assist with emerging talent communications, marketing, and recruitment materials.
• Support the Emerging Talent Lead with other duties as assigned.

Skills

Strong organizational skills

Excellent interpersonal &communication

Customer-service-oriented mindset

Attention to detail

Discretion with confidential data

Sense of urgency

Education

Bachelor's degree in Human Resources

Tools

SharePoint

HRIS platforms

Applicant Tracking Systems

Job description

• Coordinate and manage candidate interviews across multiple stakeholders
• Post job descriptions in the ATS and external platforms
• Track candidate progress and maintain accurate recruiting data
• Collect, organize, and file candidate documentation, including reference checks and I-9 processing
• Collaborate with recruiters, hiring managers, and HR across multiple offices and business areas
• Maintain Talent Acquisition materials, templates, and documentation in SharePoint and other systems
• Provide responsive, professional communication to candidates throughout the recruitment lifecycle
• Identify opportunities to improve recruiting processes, reduce bottlenecks, and enhance team effectiveness
• Support university recruiting, internship, and early career programs
• Attend career fairs and campus recruiting events
• Develop the summer internship programming calendar
• Assist with emerging talent communications, marketing, and recruitment materials
• Support the Emerging Talent Lead with other duties as assigned

Requirements

• Bachelor's degree in Human Resources, or a related field, or equivalent full-time professional experience
• 0-2 years of full-time professional experience in administrative support, recruiting coordination, or HR support
• Ability to obtain/maintain an active Secret U.S. Security Clearance
• Ability to travel up to 10% of the time as needed
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent organizational skills with high attention to detail and ability to manage multiple priorities
• Strong interpersonal and communication skills, with a customer-service-oriented mindset
• Ability to handle sensitive and confidential information with discretion
• Demonstrated sense of urgency and ability to operate effectively in a fast-paced environment
• Previous experience in campus recruiting, recruiting coordination, or HR support
• Familiarity with Applicant Tracking Systems (ATS) and HRIS platforms
• Experience working with SharePoint or similar document management systems
• Background or knowledge of the higher education landscape, including universities, career centers, student organizations, and campus stakeholders
• Ability to manage multiple programs, projects, timelines, and priorities from planning through execution

Core Competencies

Demonstrates strong organizational and communication skills while managing candidate interviews and recruitment processes. Proficient in utilizing Microsoft Office Suite and Applicant Tracking Systems to enhance recruitment efficiency and maintain accurate data.

Highest-signal resume keywords

• Bachelor's Degree In Human Resources
• Microsoft Office Suite Proficiency
• Applicant Tracking Systems Familiarity
• Campus Recruiting Experience
• Strong Interpersonal Skills

ATS Optimization Keywords

Hard Skills

• Recruiting Coordination
• Data Management
• I-9 Processing
• Reference Checks
• Document Organization

Soft Skills

• Excellent Organizational Skills
• Customer-Service-Oriented Mindset
• Attention To Detail
• Ability To Handle Confidential Information
• Sense Of Urgency

Certifications & Qualifications

• Active Secret U.S. Security Clearance

Industry Keywords

• Higher Education Landscape
• Career Centers
• Student Organizations
• Campus Stakeholders

Tools & Technologies

• SharePoint
• HRIS Platforms