Senior Events Associate

Jobtailor; San Antonio (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

Jobtailor in San Antonio, TX is seeking a detail-oriented Program/Event Manager to independently manage smaller-scale programs and support larger multi-market events. You will build briefs, manage vendors and logistics, coordinate with clients and hotel partners, and ensure on-site execution, budgets, and compliance.

Responsibilities include creating program briefs, managing finances, and maintaining records in Salesforce, while guiding Event Associates and collaborating across teams to meet

Qualifications

• Experience in events, hospitality, destination management, or a related field.
• Experience coordinating event logistics, vendors, venues, and on-site execution.
• Strong organizational skills with the ability to manage multiple programs and deadlines.
• Excellent communication and client service skills.
• Comfortable managing budgets, expenses, and program documentation.
• Proactive problem-solving skills and adaptability to changing priorities.
• Attention to detail and follow-through.
• Experience with Salesforce or similar platforms.
• Collaborative mindset and willingness to guide others.
• Completion of required training and certifications.
• Legally authorized to work in the United States (application question).

Responsibilities

• Independently manage smaller-scale programs, including logistics, vendors, budgets, client communications, and on-site execution.
• Support Event Managers with planning and execution of larger programs across multiple markets.
• Create and manage Program Briefs, Manifests, signage, checklists, and client deliverables.
• Source and coordinate vendors, venues, and event staff while ensuring program and compliance requirements are met.
• Build relationships with clients, hotel partners, venues, and preferred vendors.
• Manage program financials, including Scopes of Work, deposits, expenses, reconciliation, and final invoicing.
• Maintain accurate program and vendor information in Salesforce and other internal systems.
• Balance multiple programs and shifting priorities while proactively identifying risks and solutions.
• Collaborate across teams to meet program details, timelines, and client expectations.
• Support and guide Event Associates during program preparation, logistics, and on-site execution.

Skills

Event Logistics Coordination

Vendor Management

Budget Management

Salesforce Proficiency

Client Communication

Education

Event Planning Certification

Tools

Salesforce

Event Management Software

Job description

• Independently manage smaller-scale programs, including logistics, vendors, budgets, client communications, and on-site execution
• Support Event Managers with the planning and execution of larger programs across multiple markets
• Create and manage Program Briefs, Manifests, signage, checklists, and client deliverables
• Source and coordinate vendors, venues, and event staff while ensuring program and compliance requirements are met
• Build relationships with clients, hotel partners, venues, and preferred vendors
• Manage program financials, including Scopes of Work, deposits, expenses, reconciliation, and final invoicing
• Maintain accurate program and vendor information in Salesforce and other internal systems
• Balance multiple programs and shifting priorities while proactively identifying risks and solutions
• Collaborate across teams to meet program details, timelines, and client expectations
• Support and guide Event Associates during program preparation, logistics, and on-site execution

Requirements

• Experience in events, hospitality, destination management, or a related field
• Experience coordinating event logistics, vendors, venues, and on-site execution
• Strong organizational skills with the ability to manage multiple programs and deadlines
• Excellent communication and client service skills
• Comfortable managing budgets, expenses, and program documentation
• Proactive problem-solving skills and the ability to adapt quickly when priorities change
• Strong attention to detail and follow-through
• Experience with Salesforce or similar technology platforms
• A collaborative mindset and willingness to support and guide others
• Successfully complete required training and certifications
• Legally authorized to work in the United States (application question)

Core Competencies

Demonstrates expertise in managing event logistics, vendor coordination, and budget management while ensuring compliance and client satisfaction. Proficient in utilizing Salesforce for program management and maintaining detailed documentation.

Highest-signal resume keywords

• Event Logistics Coordination
• Vendor Management
• Budget Management
• Salesforce Proficiency
• Client Communication

ATS Optimization Keywords

Hard Skills

• Program Management
• Event Planning
• Budgeting
• Vendor Coordination
• Logistics Management
• Scope of Work Management
• Documentation Management
• On-Site Execution
• Risk Identification
• Detail Orientation

Soft Skills

• Organizational Skills
• Problem-Solving
• Collaboration
• Client Service
• Adaptability

Certifications & Qualifications

• Event Planning Certification

Industry Keywords

• Events
• Hospitality
• Destination Management
• Compliance Requirements
• Client Relationships

Tools & Technologies

• Salesforce
• Event Management Software