Early-Career Special Events Coordinator – Campus Logistics

Florida International University; Miami (FL); On-site; USD 39,000 - 47,000; Full time

Job summary

Florida International University in Miami seeks an Administrative Event Coordinator within the Parking and Transportation Department to assist the Assistant Director in planning and executing university events and initiatives. You will manage vendor relations, budgeting, and onboarding of staff to ensure smooth transportation-related programs.

The role oversees the Parking Events email, coordinates on-site field operations, and supervises student workers.

Qualifications

• Bachelor's degree; OR high school degree and four (4) years of related experience; OR an equivalent combination of relevant education and/or experience.
• Experience coordinating events and providing administrative support preferred.
• Willingness to work evenings, weekends, and flexible hours; travel to FIU campuses may be required.

Responsibilities

• Assists the Assistant Director in planning, coordinating, and executing special events and initiatives.
• Oversees the Parking Events email account and coordinates requested services per standards.
• Leads field operations for setup/breakdown of event equipment and manages on-site logistics.
• Supervises student assistants and temporary staff to maintain service quality.
• Coordinates staffing with scheduling software (When I Work) and assists with budgets.
• Supports development of OPS plans, signage, maps, and parking links; handles emergencies.
• Performs data entry in EMS/NuPark and manages payment/card processing details.

Skills

Event coordination

Vendor relations

Staff supervision

Budget oversight

Data entry

Emergency readiness

Education

Bachelor's degree

High school diploma + 4 years related experience

Equivalent combination of education/experience

Tools

When I Work

EMS

NuPark

Credit card processing systems

Job description

Florida International University in Miami seeks an Administrative Event Coordinator within the Parking and Transportation Department to assist the Assistant Director in planning and executing university events and initiatives. You will manage vendor relations, budgeting, and onboarding of staff to ensure smooth transportation-related programs.

The role oversees the Parking Events email, coordinates on-site field operations, and supervises student workers.