Junior Special Events Manager

Florida International University; Miami (FL); On-site; USD 39,000 - 47,000; Full time

Job summary

Florida International University in Miami seeks an Administrative Event Coordinator within the Parking and Transportation Department to assist the Assistant Director in planning and executing university events and initiatives. You will manage vendor relations, budgeting, and onboarding of staff to ensure smooth transportation-related programs.

The role oversees the Parking Events email, coordinates on-site field operations, and supervises student workers.

Qualifications

• Bachelor's degree; OR high school degree and four (4) years of related experience; OR an equivalent combination of relevant education and/or experience.
• Experience coordinating events and providing administrative support preferred.
• Willingness to work evenings, weekends, and flexible hours; travel to FIU campuses may be required.

Responsibilities

• Assists the Assistant Director in planning, coordinating, and executing special events and initiatives.
• Oversees the Parking Events email account and coordinates requested services per standards.
• Leads field operations for setup/breakdown of event equipment and manages on-site logistics.
• Supervises student assistants and temporary staff to maintain service quality.
• Coordinates staffing with scheduling software (When I Work) and assists with budgets.
• Supports development of OPS plans, signage, maps, and parking links; handles emergencies.
• Performs data entry in EMS/NuPark and manages payment/card processing details.

Skills

Event coordination

Vendor relations

Staff supervision

Budget oversight

Data entry

Emergency readiness

Education

Bachelor's degree

High school diploma + 4 years related experience

Equivalent combination of education/experience

Tools

When I Work

EMS

NuPark

Credit card processing systems

Job description

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Job Summary

Assists the Assistant Director in the planning, coordination, and execution of special events and initiatives within the Parking and Transportation Department. Ensures smooth logistical operations, manages vendor relations, and contributes to the department's strategic goals through budget oversight and employee onboarding. The position plays a key role in enhancing the university community's experience through well-organized transportation-related events and programs.

• Oversees the Parking Events email account to manage and respond to internal and external event requests. Ensures coordination of all requested services in alignment with departmental standards. Act as the primary delegate during periods of absence, maintaining operational continuity and decision-making authority.
• Leads field operations for the setup and breakdown of event equipment, ensuring all logistics are executed efficiently and safely.
• Supervises student assistants and temporary employees during event preparation and execution, providing direction and support to maintain high standards of service.
• Ensures smooth event operations across campus by coordinating team efforts and resolving on-site issues promptly.
• Oversees proper staffing coverage. Utilizes scheduling software such as When I Work to manage and monitor staff schedules, ensuring alignment with operational needs
• Participate in walk-throughs with university representatives to ensure requests are carried out appropriately and assist with coordinating event logistics.
• Supports the development of event budgets.
• Oversees the development of OPS plans, signage, campus maps, and parking links implementing software updates to enhance event execution and departmental efficiency
• Performs essential duties in any emergencies such as hurricanes, public health emergencies, and/or any other university emergency closing. The employee is expected to be available to report to work as needed during university emergency closing with appropriate notification of a department administrator.
• Performs data entry and updates in departmental parking software systems such as EMS and NuPark.
• Serves as the merchant account's contact or technical contact; Handles sensitive cardholder information and/or processes credit cards transactions for the department/unit; Will have access to a third-party system (software, gateway, etc.) that processes, transmits, and/or stores cardholder information.
• Performs other related duties as assigned or directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications

Bachelor's degree; OR high school degree and four (4) years of related experience; OR an equivalent combination of relevant education and/or experience.

Desired Qualifications

High School and 2 years of office related experience providing administrative support or coordinating functions of an office or department.

Job Category

Administrative

Advertised Salary

42,900.00

Work Schedule

Begin time: 8:30 AM

End time: 5:00 PM

Working Condition(s)

Operating University Vehicles (all types)

Pre-Employment Requirements

• Criminal Background Check
• Driver's License Check

Other Information

• Ability to work evenings and weekends.
• Ability to work flexible hours as needed.
• Travel to FIU Campus

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affiant? All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, protected veteran status, and any other legally protected basis. For inquiries regarding nondiscrimination, contact FIU's Office of Title IX and EEO Compliance (TITLEIX) at 305.348.2785 or email [e-mail].

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact the Office of Universal Access and Digital Compliance at 305-348-1576 or [e-mail]. All requests for ADA accommodation or accessible materials for this event must be submitted to UADC at least seven (7) business days prior to the event or at the earliest possible opportunity.