E-Billing Specialist- 3269465

AMS Staffing Inc.; Washington (District of Columbia); Hybrid; USD 82,000 - 92,000; Full time

Job summary

A prominent law firm is seeking an E-Billing Specialist responsible for managing electronic billing processes. This role involves ensuring timely delivery of invoices and maintaining communication with billing attorneys. Candidates should have law firm experience and the skills necessary to excel in a hybrid work environment.

Qualifications

• Minimum five years of related e-billing experience in a law firm required.
• Proficiency with BillBlast and Microsoft Office, especially Excel.
• High school diploma required; accounting coursework preferred.

Responsibilities

• Manage and transmit electronic invoices while ensuring compliance with client guidelines.
• Update billing rates and support the onboarding of clients to e-billing systems.
• Troubleshoot electronic billing issues and communicate updates to the billing team.

Skills

Communication

Attention to Detail

Problem Solving

Time Management

Organizational Skills

Education

High school diploma

Accounting degree preferred

Tools

BillBlast

Microsoft Office Suite

Job description

2 days ago Be among the first 25 applicants

Direct message the job poster from AMS Staffing Inc.

• LAW FIRM EXPERIENCE REQUIRED***
  
  

Job Title: E-Billing Specialist

Location: Washington, DC 20036

Salary/Payrate: $82K - $92K annually and AWESOME benefits!!!

Work Environment: Hybrid (3 day in office/2 days remote)

Term: Permanent / Fulltime

Bachelor’s degree required: Preferred

Referral Fee: AMS will pay $500 should the person you refer gets hired

Job Description

The E-Billing Specialist is responsible for the administration and management of the electronic billing process for all e-billed clients. The E-Billing Specialist maintains responsibility for ensuring the timely and successful electronic transmission of all invoices, maintaining contact with the billing attorneys and their legal administrative assistants (LAA’s)regarding the status of invoices, and performing other accounting duties according to the established policies and procedures.

This position is eligible to participate in the firm's flexible work program.

Responsibilities/Essential Functions

• Prepare electronic invoices according to the client’s outside counsel guidelines and provide quality control checks
• Transmit invoices electronically and monitor invoice statuses
• Communicate with billing attorneys and LAA’s on rejections and adjustments and resubmit adjusted or rejected invoices
• Update billing rates and new timekeepers in client ebilling vendor sites
• Input matter budgets and obtain matter id’s from the clients, billing attorneys or LAA’s needed to e-bill invoices
• Responsible for onboarding clients migrating to e-billing including set ups in Financial Management System and integrating with BillBlast.
• Responsible for onboarding the firm on new e-billing vendor sites as needed and integrating with BillBlast
• Update e-billing data, such as budgets, rates, timekeepers and disbursement mapping
• Identify, recommend, and implement enhancements and troubleshoot electronic billing issues
• Communicate all e-billing guidelines and updates to the billing team and ensure compliance with all e-billing guidelines across clients and e-billing systems
• Meet with billing attorneys or LAA’s to discuss electronic billing processes when requested
• Work with Collections to ensure proactive follow-up on aged invoices submitted electronically
• Assist with special projects as needed
• Meets the department’s expectations to retrieve, read and/or respond to firm and client-related e-mail messages during and outside of core business and scheduled work hours by connecting a personal mobile device (smartphone or tablet with a data plan) to the firm’s network
  
  

Knowledge, Skills, And Abilities

• Ability to communicate professionally and effectively, both in oral and written form
• Ability to multi-task, prioritize/coordinate deadlines and track progress of tasks
• Ability to organize workflow and use time efficiently
• Ability to demonstrate attention to detail and accuracy
• Must maintain confidentiality of work-related information and materials
• Must establish and maintain effective working relationships in or out of a team environment
• Resourceful problem solving and ability to create and implement effective procedures
• Proficiency with the Microsoft Office suite (Outlook, Word, Excel, PowerPoint), including advanced knowledge of Excel
• Proficiency with standard office equipment including personal computer, copiers and 10-key calculator
• Familiar with standard billing procedures and policies
• Understands and adopts the organizational structure
• Possesses the attitude of collaboration and sharing
• Willingness to learn and adopt new methodologies
• Flexibility and willingness to respond to issues during and outside of core business hours
  
  

Education And Experience

• High school diploma required. Accounting degree or college level accounting classes preferred
• Minimum five (5) plus years of related e-billing experience in a law firm required
• Prior experience with BillBlast required
  
  

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Law Practice

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