E-Billing Compliance Specialist New York, NY (+3 more locations)

Akin Gump Strauss Hauer & Feld LLP; Washington (District of Columbia); Hybrid; USD 80,000 - 100,000; Full time

Job summary

An established industry player is seeking an E-Billing Compliance Specialist to join its Finance department. This pivotal role involves providing essential E-Billing support, ensuring seamless invoice submissions, and maintaining compliance with billing guidelines. The ideal candidate will possess strong organizational skills, a commitment to superior service, and the ability to navigate complex procedures. Join a dynamic team in a hybrid work environment, where your contributions will directly enhance client relationships and operational efficiency. This is a fantastic opportunity for professional growth in a supportive and collaborative setting.

Qualifications

• 3-5 years of law firm compliance and electronic billing experience required.
• Experience with computerized accounting systems and various E-billing systems.

Responsibilities

• Provide E-Billing support to the Billing Team including onboarding new clients.
• Monitor the status of all invoices submitted via the Billblast & Vendor websites.

Skills

E-billing systems

Excel

MS Office applications

Communication skills

Organizational skills

Problem-solving

Attention to detail

Ability to manage multiple priorities

Education

Bachelor’s Degree

Tools

CMS/Aderant

Job description

Location: Washington, DC
Schedule: 9:00 AM to 5:30 PM
FLSA: Non-Exempt
Position Type: Full-Time/Regular

Akin Gump Strauss Hauer & Feld LLP is a leading international law firm with more than 900 lawyers in offices throughout the United States, Europe, Asia and the Middle East. We are currently seeking an E-Billing Compliance Specialist in the Finance department, reporting to the Client Administration and Compliance Manager.

The role can reside in our Dallas, Houston, New York or Washington, DC officewith hybrid work capabilities and will be responsible for providing E-Billing support to the Billing Team including onboarding new clients and troubleshooting invoice submission issues. The E-Billing Specialist is expected to maintain expertise in ebilling tasks and provide superior customer service.Further, the E-Billing Specialist is expectedto perform all responsibilities with a commitment to providing superior service to the firm’s clients, attorneys, advisors and staff, and an atmosphere of teamwork and continuous improvement.

Key responsibilities of this position include:

• Responsible for working in partnership with Responsible Partners, Billing Specialists, Collections Team, Clients and E-billing vendor representatives.
• Review outside counsel guidelines (OCG) and establish need for client matter setup to use tasks/activities, cost constraints set-up, mapping parent relationships and the use of approved timekeeper.
• Submit timekeeper rates on various ebilling platforms.
• Map Ledes format for vendor and location as required within Billblast
• Monitor the status of all invoices submitted via the Billblast & Vendor websites for successful transmission but Rejected by the client.Review on e-platforms clients with no auto submit, i.e. Ariba, Alibaba, Busylamp and Taulia
• Research and review of rejected, adjusted and “more info required” invoices on Billblast, correspond with billing teams to rectify issues.
• Alert the Billing Specialist for timely resubmission/for Appeals on the adjustments.
• Assist the billing team with understanding errors and how to correct problems that they encounter.
• Assist with submission of invoices, accruals & budgets
• Maintain new users and training regarding use of Billblast and various e-billing platforms.
• Review of outside counsel guidelines and engagement letters from clients to ensure discounts in accounting database are consistent with our understanding with client. Liaise with Billing Specialist to ensure proper set-up.
• Compile, disseminate and be well versed on client billing guidelines and institutionalized discounts.Educate partners’ and secretaries to various firm rate nomenclatures and client policies.
• Assist with complicated Aderant set-up for new multi-payor set-up, task codes and various firm and client coding.
• Oversee the electronic billing process from set-up to transmission including addressing rejections and appeals.Maintain knowledge of trends, developments and new technologies impacting all functions of the compliance group.Participate in departmental projects and initiatives designed to streamline workflow and/or resolve issues.
• Coordinate and work as a team with other departments to provide necessary services to lawyers and clients.
• Participate in available professional development activities; monitor publications and other sources of information for trends affecting the department.
• Other related responsibilities as assigned.

Qualifications (Experience, Knowledge, Skills & Abilities):

• Bachelor’s Degree preferred
• 3-5 years law firm compliance and electronic billing experience required
• Experience with computerized accounting systems, CMS/Aderant a plus
• Experience with various E-billing systems
• Advanced knowledge of Excel
• Thorough knowledge of MS Office applications including Word and Outlook
• Excellent oral and written communication skills, including the ability to communicate potentially detailed and complex information to others
• Aptitude and willingness to work with complex procedures
• Strong organizational skills and attention to detail
• Ability to read, comprehend and follow instructions
• Ability to manage multiple priorities and adjust to changing priorities in a professional manner
• Ability to work independently and with a team
• Willingness and ability to assume new tasks and responsibilities
• Excellent judgment and common sense
• Strong service orientation, and an ability to establish and maintain effective working relationships with users, peers, office and firm management, and outside business partners
• Ability to work well under pressure, facilitate solutions, and meet deadlines and milestones for projects assigned
• Ability to work extended hours as necessary to fulfill time sensitive responsibilities
• Commitment to professional growth and development

The anticipated base salary range for this position in New York is $88,000 to $105,000.
The anticipated base salary range for this position in Washington, DC $80,000 to $100,000.
The actual salary offered will be based on several factors, including, but not limited to, relevant education, qualifications, years of relevant experience, certifications or other professional licenses held, job-related knowledge and skills, business needs, and the location from which the work will be performed.Additionally, salary or hourly wages may be only part of the total compensation package, which may also include a full range of health and other insurance benefits, financial and/or other benefits (including 401(k) eligibility), a discretionary bonus, and various paid time off benefits.Additional information about benefits and rewards can be found here.

Akin Gump Strauss Hauer & Feld LLP participates in E-Verify for purposes of verifying employment eligibility
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