E-Billing Specialist

International Legal Technology Association; Washington (District of Columbia); On-site; USD 82,000 - 92,000; Full time

Job summary

A leading organization in legal technology is seeking an E-Billing Specialist to manage the electronic billing process for clients. The role involves ensuring timely transmission of invoices, quality control, and communication with billing attorneys. Candidates should have at least five years of e-billing experience in a law firm and proficiency in Microsoft Office, particularly Excel. The position offers a competitive salary and a comprehensive benefits package.

Benefits

Comprehensive medical and prescription drug coverage

401(k) retirement plan with discretionary contribution

Generous paid time off (PTO) package

Access to on-site fitness facilities

Paid parental leave

Subsidized backup child/elder care

Qualifications

• Minimum five (5) years of related e-billing experience in a law firm.
• Proficiency in Microsoft Office, especially Excel.
• Ability to communicate effectively and maintain confidentiality.

Responsibilities

• Prepare and transmit electronic invoices according to client guidelines.
• Communicate with billing attorneys regarding invoice statuses.
• Onboard clients migrating to e-billing and troubleshoot issues.

Skills

Attention to detail

Communication

Problem solving

Time management

Organizational skills

Education

High school diploma

Accounting degree or college level accounting classes

Tools

Microsoft Office Suite

eBillingHub

BillBlast

Job description

The E-Billing Specialist is responsible for the administration and management of the electronic billing process for all e-billed clients.The E-Billing Specialist maintains responsibility for ensuring the timely and successful electronic transmission of all invoices, maintaining contact with the billing attorneys and their legal administrative assistants (LAA’s)regarding the status of invoices, and performing other accounting duties according to the established policies and procedures.

This position is eligible to participate in the firm's flexible work program.

RESPONSIBILITIES/ESSENTIAL FUNCTIONS:

• Prepare electronic invoices according to the client’s outside counsel guidelines and provide quality control checks
• Transmit invoices electronically and monitor invoice statuses
• Communicate with billing attorneys and LAA’s on rejections and adjustments and resubmit adjusted or rejected invoices
• Update billing rates and new timekeepers in client ebilling vendor sites
• Input matter budgets and obtain matter id’s from the clients, billing attorneys or LAA’s needed to e-bill invoices
• Responsible for onboarding clients migrating to e-billing including set ups in Financial Management System and integrating with BillBlast.
• Responsible for onboarding the firm on new e-billing vendor sites as needed and integrating with BillBlast
• Update e-billing data, such as budgets, rates, timekeepers and disbursement mapping
• Identify, recommend, and implement enhancements and troubleshoot electronic billing issues
• Communicate all e-billing guidelines and updates to the billing team and ensure compliance with all e-billing guidelines across clients and e-billing systems
• Meet with billing attorneys or LAA’s to discuss electronic billing processes when requested
• Work with Collections to ensure proactive follow-up on aged invoices submitted electronically
• Assist with special projects as needed
• Meets the department’s expectations to retrieve, read and/or respond to firm and client-related e-mail messages during and outside of core business and scheduled work hours by connecting a personal mobile device (smartphone or tablet with a data plan) to the firm’s network

KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to communicate professionally and effectively, both in oral and written form
• Ability to multi-task, prioritize/coordinate deadlines and track progress of tasks
• Ability to organize workflow and use time efficiently
• Ability to demonstrate attention to detail and accuracy
• Must maintain confidentiality of work-related information and materials
• Must establish and maintain effective working relationships in or out of a team environment
• Resourceful problem solving and ability to create and implement effective procedures
• Proficiency with the Microsoft Office suite (Outlook, Word, Excel, PowerPoint), including advanced knowledge of Excel
• Proficiency with standard office equipment including personal computer, copiers and 10-key calculator
• Familiar with standard billing procedures and policies
• Understands and adopts the organizational structure
• Possesses the attitude of collaboration and sharing
• Willingness to learn and adopt new methodologies
• Flexibility and willingness to respond to issues during and outside of core business hours

EDUCATION AND EXPERIENCE:

• High school diploma required. Accounting degree or college level accounting classes preferred
• Minimum five (5) plus years of related e-billing experience in a law firm required
• Prior experience with eBillingHub or BillBlast preferred

WORK ENVIRONMENT:

• Position operates in a professional office environment which is usually quiet to moderate
• Position routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets
• Position requires that the employee be able to multi-task in a fast-paced work environment

PHYSICAL DEMANDS:

• This position is primarily a sedentary position. However, some duties and responsibilities may require the employee to lift files, open filing cabinets, bend or stand, reach with arms and hands, climb or balance, occasionally move about to access office equipment, file cabinets, etc.
• May require employee to carry or lift items weighing up to10 pounds

This description outlines the basic requirements of this position. It is not intended to be a complete description as other duties may be assigned.

The base salary for this position is expected to be between $82,000 to $92,000 annually. Actual salary will be determined based on skills, experience (to the extent relevant) and other job-related factors, consistent with applicable law.

Wiley’s comprehensive benefits package includes medical and prescription drug plan coverage, dental, vision, flexible spending and health savings accounts, life insurance, 401(k) retirement plan with firm discretionary contribution, generous paid time off (PTO) package plus ten firm paid holidays, access to state of the art on-site fitness facilities and locker rooms and wellness programming, paid parental leave and subsidized backup child/elder care, and more.

*Wiley is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employeeswithout regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity or expression, genetic information, military and veteran status, personal appearance, family responsibilities, political affiliation, matriculation status, credit information, status as a victim or family member of a victim of domestic violence, a sexual offense or stalking, homeless status, or any other characteristic protected by applicable law.

**This Organization Participates in E-Verify. This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Employers may not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents you present for use on the Form I-9.