Dynamic Workplace & Events Coordinator | Flexible Shifts

Global Relay; New York (NY); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Subsidized meal program

In-house culinary team

Health benefits

Paid vacation days

Commuter benefits

401(k)

Job summary

Global Relay is seeking a proactive Workplace & Events Coordinator to support our New York office. You will report to the Office Manager and coordinate workplace services, facilities support, vendors, meetings, visitors, and office-based events.

The role requires strong judgment, attention to detail, and the ability to manage changing priorities as the office grows. 2–4 years in office operations is preferred.

Qualifications

• 2–4 years of experience in workplace operations or office coordination
• Strong organizational and prioritization skills with multiple workstreams
• Excellent judgment, attention to detail, and solutions-oriented approach
• Clear and professional communication with employees, leaders, vendors, and partners
• Experience coordinating meetings, vendors, catering, or office-based events and proficiency with MS Office

Responsibilities

• Support day-to-day office operations, ensure workplace services and supplies are coordinated
• Coordinate with building management and external vendors for maintenance, service delivery, and procurement
• Manage logistics for meetings, visitors, and office events including space, catering, vendors, access, and setup
• Maintain calendars, invoices, and vendor documentation with accuracy and consistency
• Assist with office moves, seating changes, and workspace readiness as needed
• Collaborate with HR, IT, Finance, Security, and Legal on workplace requirements and risk escalation
• Handle administrative duties such as phone operations, message relays, and data entry in Salesforce
• Prepare meeting agendas and ensure actions are taken to enable client meetings in the office

Skills

Office coordination

Event coordination

Facilities support

Vendor management

Communication

MS Office

Tools

Salesforce CRM

Microsoft Office

Job description

Global Relay is seeking a proactive Workplace & Events Coordinator to support our New York office. You will report to the Office Manager and coordinate workplace services, facilities support, vendors, meetings, visitors, and office-based events.

The role requires strong judgment, attention to detail, and the ability to manage changing priorities as the office grows. 2–4 years in office operations is preferred.