Workplace & Events Coordinator

Global Relay; New York (NY); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Subsidized meal program

In-house culinary team

Health benefits

Paid vacation days

Commuter benefits

401(k)

Job summary

Global Relay is seeking a proactive Workplace & Events Coordinator to support our New York office. You will report to the Office Manager and coordinate workplace services, facilities support, vendors, meetings, visitors, and office-based events.

The role requires strong judgment, attention to detail, and the ability to manage changing priorities as the office grows. 2–4 years in office operations is preferred.

Qualifications

• 2–4 years of experience in workplace operations or office coordination
• Strong organizational and prioritization skills with multiple workstreams
• Excellent judgment, attention to detail, and solutions-oriented approach
• Clear and professional communication with employees, leaders, vendors, and partners
• Experience coordinating meetings, vendors, catering, or office-based events and proficiency with MS Office

Responsibilities

• Support day-to-day office operations, ensure workplace services and supplies are coordinated
• Coordinate with building management and external vendors for maintenance, service delivery, and procurement
• Manage logistics for meetings, visitors, and office events including space, catering, vendors, access, and setup
• Maintain calendars, invoices, and vendor documentation with accuracy and consistency
• Assist with office moves, seating changes, and workspace readiness as needed
• Collaborate with HR, IT, Finance, Security, and Legal on workplace requirements and risk escalation
• Handle administrative duties such as phone operations, message relays, and data entry in Salesforce
• Prepare meeting agendas and ensure actions are taken to enable client meetings in the office

Skills

Office coordination

Event coordination

Facilities support

Vendor management

Communication

MS Office

Tools

Salesforce CRM

Microsoft Office

Job description

Who we are:For over 25 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world’s most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations.

Who we are:For over 25 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world’s most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations. Though we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company. Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. It’s a place where you can genuinely make an impact – and be recognized for it. We believe great businesses thrive on diversity, inclusion, and the contributions of all employees. To that end, we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other, completely free of barriers.

Your roleWe are looking for a highly organized and proactive Workplace & Events Coordinator to support the effective operation of our New York office. Reporting to the Office Manager you will coordinate workplace services, facilities support, vendors, meetings, visitors, and office-based events. This is a hands-on role that requires strong judgment, attention to detail, and the ability to anticipate needs and manage changing priorities as the office grows.

Your responsibilities

• Support the day-to-day operation of the office, ensuring workplace services, shared spaces, supplies, and facilities needs are coordinated effectively
• Coordinate with building management and external vendors to support maintenance, service delivery, purchasing, and other workplace requirements
• Manage the logistics for meetings, visitors, and approved office-based events, including space, catering, vendors, access, setup, and on-site coordination
• Maintain workplace and event calendars, operational records, invoices, vendor documentation, and other information with accuracy and consistency
• Support office moves, seating changes, workspace readiness, and other workplace projects as business and capacity needs evolve
• Partner with HR, IT, Finance, Security, Legal, and other teams on workplace-related requirements, while identifying issues, anticipating needs, and escalating risks appropriately
• Perform administrative duties such as phone operation including handling telephone calls and relaying messages to appropriate departments or individuals
• Perform administrative duties in SalesForce CRM software such as data entry, client file updates, and ensuring data accuracy
• Perform administrative duties through Outlook using scheduling assist
• Prepare appropriate agendas for meetings and ensure necessary actions are taken to prepare for client meetings in the office

About you

• 2-4 years of experience in workplace operations, office coordination, facilities support, event coordination, hospitality, or a related corporate environment
• Strong organizational and prioritization skills, with the ability to manage multiple workstreams and follow through reliably
• Excellent judgment, attention to detail, and a practical, solutions-oriented approach
• Clear and professional communication skills, with confidence working across employees, senior leaders, visitors, vendors, and building partners
• Experience coordinating meetings, vendors, catering, or office-based events, and proficiency with Microsoft Office

Working conditions

• Flexible with shift start and end time

Compensation:Global Relay advertises the pay range for this role in compliance with applicable pay transparency laws. Individual pay rates are determined by evaluating factors such as expertise, skills, education, and professional background.The range below reflects the expected annual base salary, which is only one element of our comprehensive total rewards package designed to reflect our company pay philosophy, culture and values. We aim to foster an inspiring work environment and support employees' work-life rhythms. We provide a comprehensive health benefits program, including extended health coverage and short-term / long-term disability insurance. Employees receive annual allotted vacation days, which increase based on tenure. Other benefits include paid sick days, maternity/parental leave enhanced program, commuter benefits, corporate bonuses, and a 401(k)-retirement plan with company contribution matching.For employees based at our New York office, we provide additional perks and amenities to enhance your work experience including a subsidized meal program, courtesy of our in-house culinary team!

Base salary range: $70,000 USD - $80,000 USD

What you can expect:At Global Relay, there’s no ceiling to what you can achieve. It’s the land of opportunity for the energetic, the intelligent, the driven. You’ll receive the mentoring, coaching, and support you need to reach your career goals. You’ll be part of a culture that breeds creativity and rewards perseverance and hard work. And you’ll be working alongside smart, talented individuals from diverse backgrounds, with complementary knowledge and skills. Global Relay is an equal-opportunity employer committed to diversity, equity, and inclusion. We seek to ensure reasonable adjustments, accommodations, and personal time are tailored to meet the unique needs of every individual. To learn more about our business, culture, and community involvement, visit www.globalrelay.com.