Dynamic Residency Programs Coordinator

aah; Illinois; On-site; USD 55,000 - 83,000; Full time

Benefits offered by this job

Benefits eligible

Job summary

Advocate Health seeks an experienced administrative professional to support the Department of Medical Education: Surgery at Navicent Health Medical Center. This full-time role coordinates diversified secretarial tasks, prepares letters and reports, and manages calendars and meetings.

Under supervision, you will maintain program records and agreements, assist with recruitment materials, arrange travel, and handle supplies.

Qualifications

• High School or equivalent with 5 years executive secretarial experience, or an Associate degree with 3–4 years administrative experience.
• Typing 55 WPM minimum and basic computer knowledge; ability to prioritize work; strong written and verbal communication.

Responsibilities

• Coordinate and perform diversified administrative and secretarial work for the department.
• Prepare letters, memos, reports, and other correspondence.
• Initiate follow-up for calls and correspondence.
• Under supervision, initiate and maintain required Program Letters of Agreement for the department.
• Assist in development of presentations, handouts, signs, invitations, etc., using various software applications.
• Generate weekly noon conference schedule for distribution with input from the Associate Program Director.
• Represent the system in communication with residents, associates, and outside callers.
• Greet and direct walk-ins, including residents, associates and visitors.
• Respond to resident concerns and inquiries and assist in resolving or directing to appropriate parties.
• Maintain inventory and ordering of supplies.
• Prepare expense reports, check requests and invoicing for the department.
• Develop a basic competency in ERAS to assist recruitment.
• Create and maintain resident records and files, including electronic portfolios and hard copies.
• Assist with data compilation for residents’ performance reviews and scheduling of reviews.
• Generate reports as requested by Program Director and Program Administrator.
• Maintain calendar and schedule meetings for the Program Director and others.
• Arrange catering, AV requests, and travel for departmental meetings and staff.

Skills

Typing 55 WPM

Basic computer skills

Ability to prioritize work

Interpersonal communication

Education

High School or equivalent / Associate degree options

Job description

Advocate Health seeks an experienced administrative professional to support the Department of Medical Education: Surgery at Navicent Health Medical Center. This full-time role coordinates diversified secretarial tasks, prepares letters and reports, and manages calendars and meetings.

Under supervision, you will maintain program records and agreements, assist with recruitment materials, arrange travel, and handle supplies.