Residency Coordinator - Surgical Medical Education

Hugh Chatham Health; Macon (GA); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Retirement plan

Educational assistance

Adoption assistance

Parental leave

Job summary

Advocate Health is seeking an experienced administrative professional to support the Surgery department's Medical Education program. You will handle diversified clerical tasks, prepare correspondence, manage schedules, and coordinate meetings and travel.

The role involves working under the Program Administrator with responsibility for ERAS-related activities and resident records. The position is full-time, 40 hours per week, typically Monday–Friday, 8:00am–4:30pm, with benefits and opportunities

Qualifications

• High School education or equivalent with 5 years of executive level secretarial experience or an Associates degree with 3-4 years administrative secretarial experience.
• Typing 55 WPM minimum
• Ability to prioritize work and manage time effectively
• Strong written and verbal interpersonal communication skills

Responsibilities

• Coordinates and performs diversified administrative and secretarial work in support of the department.
• Prepares letters, memos, reports and other correspondence.
• Initiates follow-up for calls and correspondence.
• Maintains required Program Letters of Agreement under supervision.
• Assists in development of presentations, handouts, signs and invitations.
• Generates weekly conference schedule with input from leadership.
• Greets and directs walk-ins including residents and visitors.
• Responds to resident concerns and directs to appropriate parties.
• Maintains inventory and orders supplies.
• Prepares expense reports, check requests and invoicing for the department.
• Develops competency in ERAS (Electronic Residency Application Service).
• Creates and maintains resident records and electronic/hard copies.
• Assists with data for resident performance reviews.
• Generates reports requested by leadership.
• Maintains calendars and schedules meetings.
• Arranges catering and AV for departmental meetings.
• Coordinates travel arrangements for departmental staff.

Skills

Typing 55 WPM

Basic computer skills

Prioritization

Interpersonal communication

Education

High School or equivalent + 5 years executive secretarial

Associates degree + 3-4 years admin secretarial

MS Office proficiency

Tools

Microsoft Office

Job description

Department

38210 Navicent Health Medical Center - Medical Education: Surgery

Status

Full time

Benefits Eligible

Yes

Hours Per Week

40

Schedule Details/Additional Information

Monday through Friday, 8:am -4:30pm

Pay Range

$26.55 - $39.85

Major Responsibilities

• Coordinates and performs diversified administrative and secretarial work in support of the department.
• Prepares letters, memos, reports and other types of correspondence.
• Initiates follow-up for calls, correspondence, etc., received by the program.
• Under supervision of the Program Administrator initiates and maintains required Program Letters of Agreement for the department.
• Assist in development of presentations, handouts, signs, invitations, etc., utilizing various software applications.
• Generates weekly noon conference schedule for distribution with input from the Associate Program Director.
• Representation of the system in communication with residents, associates, and outside callers.
• Greets and directs walk-ins, which include residents, associates and visitors.
• Responds to resident concerns and inquiries and assist in resolving or directs resident to appropriate parties.
• Maintains inventory and ordering of supplies.
• Prepares expense reports, check requests and invoicing of payments for department.
• Develops a basic competency in ERAS (Electronic Residency Application Service), the web-based residency application system to assist Program Administrator in the recruitment process.
• Creates and maintains resident records and files for the department. This includes electronic resident portfolios as well as hard copies.
• Assists with compilation of data for residents' semi-annual and annual performance, including scheduling of individual reviews with faculty.
• Generate reports as request by Program Director and Program Administrator.
• Maintains calendar, schedules meetings for Program Director and others within department.
• Arranges catering, AV requests, etc., for all departmental meetings.
• Arranges travel arrangements, including hotel and airline, ground transportation, seminar registrations, etc. for departmental staff.

Education/Experience Required

High School education or equivalent 5 years of executive level secretarial experience OR Associates degree and 3-4 years administrative secretarial experience

Knowledge, Skills & Abilities Required

Typing 55 WPM Minimum Basic computer knowledge Ability to prioritize work Effective interpersonal communication skills, written & verbal.

N/A

Physical Requirements And Working Conditions

Ability to work in changing environments, stressful conditions and have problem solving ability. Ability to prioritize independently and respond to multiple simultaneous request/projects. Ability to work and communicate with people from culturally diverse backgrounds.

25-30 lbs (copy paper boxes, record retention, etc.).

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our Commitment To You

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits And More

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.