Residency Programs Coordinator

Hugh Chatham Health; Macon (GA); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Retirement plan

Educational assistance

Adoption assistance

Parental leave

Job summary

Advocate Health is seeking an experienced administrative professional to support the Surgery department's Medical Education program. You will handle diversified clerical tasks, prepare correspondence, manage schedules, and coordinate meetings and travel.

The role involves working under the Program Administrator with responsibility for ERAS-related activities and resident records. The position is full-time, 40 hours per week, typically Monday–Friday, 8:00am–4:30pm, with benefits and opportunities

Qualifications

• High School education or equivalent with 5 years of executive level secretarial experience or an Associates degree with 3-4 years administrative secretarial experience.
• Typing 55 WPM minimum
• Ability to prioritize work and manage time effectively
• Strong written and verbal interpersonal communication skills

Responsibilities

• Coordinates and performs diversified administrative and secretarial work in support of the department.
• Prepares letters, memos, reports and other correspondence.
• Initiates follow-up for calls and correspondence.
• Maintains required Program Letters of Agreement under supervision.
• Assists in development of presentations, handouts, signs and invitations.
• Generates weekly conference schedule with input from leadership.
• Greets and directs walk-ins including residents and visitors.
• Responds to resident concerns and directs to appropriate parties.
• Maintains inventory and orders supplies.
• Prepares expense reports, check requests and invoicing for the department.
• Develops competency in ERAS (Electronic Residency Application Service).
• Creates and maintains resident records and electronic/hard copies.
• Assists with data for resident performance reviews.
• Generates reports requested by leadership.
• Maintains calendars and schedules meetings.
• Arranges catering and AV for departmental meetings.
• Coordinates travel arrangements for departmental staff.

Skills

Typing 55 WPM

Basic computer skills

Prioritization

Interpersonal communication

Education

High School or equivalent + 5 years executive secretarial

Associates degree + 3-4 years admin secretarial

MS Office proficiency

Tools

Microsoft Office

Job description

Advocate Health is seeking an experienced administrative professional to support the Surgery department's Medical Education program. You will handle diversified clerical tasks, prepare correspondence, manage schedules, and coordinate meetings and travel.

The role involves working under the Program Administrator with responsibility for ERAS-related activities and resident records. The position is full-time, 40 hours per week, typically Monday–Friday, 8:00am–4:30pm, with benefits and opportunities