Residency Coordinator - Surgical Medical Education

aah; Illinois; On-site; USD 55,000 - 83,000; Full time

Benefits offered by this job

Benefits eligible

Job summary

Advocate Health seeks an experienced administrative professional to support the Department of Medical Education: Surgery at Navicent Health Medical Center. This full-time role coordinates diversified secretarial tasks, prepares letters and reports, and manages calendars and meetings.

Under supervision, you will maintain program records and agreements, assist with recruitment materials, arrange travel, and handle supplies.

Qualifications

• High School or equivalent with 5 years executive secretarial experience, or an Associate degree with 3–4 years administrative experience.
• Typing 55 WPM minimum and basic computer knowledge; ability to prioritize work; strong written and verbal communication.

Responsibilities

• Coordinate and perform diversified administrative and secretarial work for the department.
• Prepare letters, memos, reports, and other correspondence.
• Initiate follow-up for calls and correspondence.
• Under supervision, initiate and maintain required Program Letters of Agreement for the department.
• Assist in development of presentations, handouts, signs, invitations, etc., using various software applications.
• Generate weekly noon conference schedule for distribution with input from the Associate Program Director.
• Represent the system in communication with residents, associates, and outside callers.
• Greet and direct walk-ins, including residents, associates and visitors.
• Respond to resident concerns and inquiries and assist in resolving or directing to appropriate parties.
• Maintain inventory and ordering of supplies.
• Prepare expense reports, check requests and invoicing for the department.
• Develop a basic competency in ERAS to assist recruitment.
• Create and maintain resident records and files, including electronic portfolios and hard copies.
• Assist with data compilation for residents’ performance reviews and scheduling of reviews.
• Generate reports as requested by Program Director and Program Administrator.
• Maintain calendar and schedule meetings for the Program Director and others.
• Arrange catering, AV requests, and travel for departmental meetings and staff.

Skills

Typing 55 WPM

Basic computer skills

Ability to prioritize work

Interpersonal communication

Education

High School or equivalent / Associate degree options

Job description

Department:

38210 Navicent Health Medical Center - Medical Education: Surgery

Status:

Full time

Benefits Eligible:

Yes

Hours Per Week:

40

Schedule Details/Additional Information:

Monday through Friday, 8:am -4:30pm

Pay Range:

$26.55 - $39.85

Major Responsibilities:

• Coordinates and performs diversified administrative and secretarial work in support of the department.
• Prepares letters, memos, reports and other types of correspondence.
• Initiates follow-up for calls, correspondence, etc., received by the program.
• Under supervision of the Program Administrator initiates and maintains required Program Letters of Agreement for the department.
• Assist in development of presentations, handouts, signs, invitations, etc., utilizing various software applications.
• Generates weekly noon conference schedule for distribution with input from the Associate Program Director.
• Representation of the system in communication with residents, associates, and outside callers.
• Greets and directs walk-ins, which include residents, associates and visitors.
• Responds to resident concerns and inquiries and assist in resolving or directs resident to appropriate parties.
• Maintains inventory and ordering of supplies.
• Prepares expense reports, check requests and invoicing of payments for department.
• Develops a basic competency in ERAS (Electronic Residency Application Service), the web-based residency application system to assist Program Administrator in the recruitment process.
• Creates and maintains resident records and files for the department. This includes electronic resident portfolios as well as hard copies.
• Assists with compilation of data for residents' semi-annual and annual performance, including scheduling of individual reviews with faculty.
• Generate reports as request by Program Director and Program Administrator.
• Maintains calendar, schedules meetings for Program Director and others within department.
• Arranges catering, AV requests, etc., for all departmental meetings.
• Arranges travel arrangements, including hotel and airline, ground transportation, seminar registrations, etc. for departmental staff.

Education/Experience Required:

High School education or equivalent 5 years of executive level secretarial experience OR Associates degree and 3-4 years administrative secretarial experience

Knowledge, Skills & Abilities Required:

Typing 55 WPM Minimum Basic computer knowledge Ability to prioritize work Effective interpersonal communication skills, written & verbal. N/A

Physical Requirements and Working Conditions:

Ability to work in changing environments, stressful conditions and have problem solving ability. Ability to prioritize independently and respond to multiple simultaneous request/projects. Ability to work and communicate with people from culturally diverse backgrounds. 25-30 lbs (copy paper boxes, record retention, etc.)

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our CommitmenttoYou:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, andShort- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.