Dynamic Project Coordinator — Restoration Admin

SERVPRO® Team Carpenter; Sacramento (CA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k) matching

Competitive salary

Training & development

Opportunities for advancement

Job summary

SERVPRO Carmichael/Citrus Heights Roseville/E&W Modesto/Manteca is seeking an organized Project Coordinator to support our restoration projects from the office. You will manage schedules, coordinate field crews, and maintain digital files to keep multiple jobs moving forward.

The ideal candidate has 1+ year in a busy office setting, strong communication skills, and proficiency with Microsoft Office and project software.

Qualifications

• 1+ year of professional office administration, scheduling, customer service, or coordination experience preferred.
• Previous experience in restoration, construction, insurance, property management, or field services strongly preferred.
• High school diploma or GED required.
• Strong computer proficiency, including Microsoft Office, Outlook, spreadsheets, and web‑based software.
• Excellent written and verbal communication skills.
• Strong organizational and time‑management skills.
• Ability to accurately manage multiple responsibilities and deadlines.

Responsibilities

• Coordinate appointments, inspections, field crews, and job schedules.
• Communicate with customers, insurance adjusters, vendors, and field personnel by phone, email, and text.
• Maintain accurate and organized digital job files, including photos, notes, work authorizations, and project documents.
• Enter and update job information in company software and project management systems.
• Track job progress, outstanding paperwork, approvals, and deadlines.
• Assist Project Managers with estimate documentation, job requirements, and customer updates.
• Follow up on outstanding documents, authorizations, scheduling needs, and next steps.
• Review job files for missing information and documentation accuracy.
• Identify potential scheduling conflicts, delays, or administrative issues and communicate them promptly.
• Support daily office operations and help ensure multiple active projects stay organized.

Skills

Administrative support

Scheduling

Customer service

Communication

Data entry

Multitasking

Microsoft Office

Education

High school diploma or GED

Tools

DASH

Xactimate

Job description

SERVPRO Carmichael/Citrus Heights Roseville/E&W Modesto/Manteca is seeking an organized Project Coordinator to support our restoration projects from the office. You will manage schedules, coordinate field crews, and maintain digital files to keep multiple jobs moving forward.

The ideal candidate has 1+ year in a busy office setting, strong communication skills, and proficiency with Microsoft Office and project software.