Restoration Project Coordinator — Fast-Paced Admin & Growth

Servpro Industries, Inc.; Sacramento (CA); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid time off

Training & development

Opportunity for advancement

Competitive salary

Job summary

SERVPRO Carmichael/Citrus Heights Roseville/E&W Modesto/Manteca is hiring a Project Coordinator to provide daily administrative support to our Project Managers and restoration teams. This full-time, on-site role requires strong organizational skills, attention to detail, and the ability to manage multiple active jobs.

The ideal candidate has prior office coordination experience, proficiency with Microsoft Office and CRM tools, and excellent written and verbal communication.

Qualifications

• 1+ year of professional office administration, scheduling, customer service, or coordination experience preferred.
• Previous experience in restoration, construction, insurance, property management, or field services strongly preferred.
• High school diploma or GED required.
• Strong computer proficiency, including Microsoft Office, Outlook, spreadsheets, and web-based software.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Ability to accurately manage multiple responsibilities and deadlines.

Responsibilities

• Coordinate appointments, inspections, field crews, and job schedules.
• Communicate with customers, insurance adjusters, vendors, and field personnel by phone, email, and text.
• Maintain accurate and organized digital job files, including photos, notes, work authorizations, and project documents.
• Enter and update job information in company software and project management systems.
• Track job progress, outstanding paperwork, approvals, and deadlines.
• Assist Project Managers with estimate documentation, job requirements, and customer updates.
• Follow up on outstanding documents, authorizations, scheduling needs, and next steps.
• Review job files for missing information and documentation accuracy.
• Identify potential scheduling conflicts, delays, or administrative issues and communicate them promptly.
• Support daily office operations and help ensure multiple active projects stay organized.

Skills

Reliability

Punctuality

Organization

Communication

Multitasking

Phone etiquette

Data entry

Independent work

Education

High school diploma or GED

Tools

Microsoft Office

Outlook

Spreadsheets

Web-based software

Job description

SERVPRO Carmichael/Citrus Heights Roseville/E&W Modesto/Manteca is hiring a Project Coordinator to provide daily administrative support to our Project Managers and restoration teams. This full-time, on-site role requires strong organizational skills, attention to detail, and the ability to manage multiple active jobs.

The ideal candidate has prior office coordination experience, proficiency with Microsoft Office and CRM tools, and excellent written and verbal communication.