Dynamic Project Administrative Assistant – Construction

brayman; Cincinnati (OH); On-site; USD 38,000 - 46,000; Full time

Job summary

Brayman Construction is seeking a seasoned Administrative Assistant to support multiple managers in Felicity, Ohio. This fast-paced role requires high energy, exceptional organization, and extreme attention to detail to ensure smooth operation between the corporate office and job sites.

You will manage project and non-project correspondence, data compilation, and document control, with tasks including meeting coordination, insurance certificate review, PO processing, and subcontract management.

Qualifications

• High School diploma required (minimum).
• At least two years' experience in an administrative assistant role.
• Self-starter able to function in a high-paced, sometimes stressful environment.
• Strong proofreading, communication, organization, and time-management skills.
• Experience with contract routing and data entry is a plus.

Responsibilities

• Assist in preparing varied project and non-project correspondence.
• Compile data from managers and support multiple office activities.
• Set up and maintain job files and ensure updates as needed.
• Maintain proper workflow between corporate office and job sites.
• Coordinate meetings and manage onsite/offsite scheduling.
• Handle scanning, copying, faxing, filing, and ordering of supplies/materials.
• Review and maintain insurance certificates.
• Process purchase orders and manage subcontract activities.
• Coordinate between field staff and management to maximize efficiency.

Skills

Administrative experience

MS Office

Proofreading

Communication skills

Time management

Attention to detail

Data entry

Contract routing

Coordination

Self-starter

Education

High School diploma

2+ years administrative experience

Tools

Microsoft Office Suite

Internet applications

Mobile devices

Job description

Brayman Construction is seeking a seasoned Administrative Assistant to support multiple managers in Felicity, Ohio. This fast-paced role requires high energy, exceptional organization, and extreme attention to detail to ensure smooth operation between the corporate office and job sites.

You will manage project and non-project correspondence, data compilation, and document control, with tasks including meeting coordination, insurance certificate review, PO processing, and subcontract management.