Project Administrative Assistant

brayman; Cincinnati (OH); On-site; USD 38,000 - 46,000; Full time

Job summary

Brayman Construction is seeking a seasoned Administrative Assistant to support multiple managers in Felicity, Ohio. This fast-paced role requires high energy, exceptional organization, and extreme attention to detail to ensure smooth operation between the corporate office and job sites.

You will manage project and non-project correspondence, data compilation, and document control, with tasks including meeting coordination, insurance certificate review, PO processing, and subcontract management.

Qualifications

• High School diploma required (minimum).
• At least two years' experience in an administrative assistant role.
• Self-starter able to function in a high-paced, sometimes stressful environment.
• Strong proofreading, communication, organization, and time-management skills.
• Experience with contract routing and data entry is a plus.

Responsibilities

• Assist in preparing varied project and non-project correspondence.
• Compile data from managers and support multiple office activities.
• Set up and maintain job files and ensure updates as needed.
• Maintain proper workflow between corporate office and job sites.
• Coordinate meetings and manage onsite/offsite scheduling.
• Handle scanning, copying, faxing, filing, and ordering of supplies/materials.
• Review and maintain insurance certificates.
• Process purchase orders and manage subcontract activities.
• Coordinate between field staff and management to maximize efficiency.

Skills

Administrative experience

MS Office

Proofreading

Communication skills

Time management

Attention to detail

Data entry

Contract routing

Coordination

Self-starter

Education

High School diploma

2+ years administrative experience

Tools

Microsoft Office Suite

Internet applications

Mobile devices

Job description

Brayman Construction is seeking a seasoned business professional to join the team in the role of Administrative Assistant located in Felicity, Ohio. This fast‑paced and dynamic environment will best suit a candidate with high energy, a flexible and positive attitude, extreme attention to details with the ability to be very organized. The incumbent will be supporting multiple managers in an administrative and operational fashion.

Company Summary

Brayman Construction Corporation is a leading heavy civil and geotechnical contractor with office headquarters in suburban Pittsburgh. Incorporated in 1947, Brayman has grown, diversified, and evolved its construction services from a small bridge and concrete company to a large, nationally recognized provider of complex, heavy civil construction projects servicing both public and private sector clients throughout the Midwest and along the entire east coast. The Company has expertise in a wide variety of projects including large scale complex bridges, deep foundation, marine and dam construction and rehabilitation, complex and heavy steel erection and rehabilitation and demolition services.

Essential Responsibilities for Project Administrative Assistant (varying)

• Assisting in preparing varied project and non-project correspondence
• Compiling data provided by managers, supporting multiple activities around the office, providing guidance to project managers and related project staff
• Initial set up of job files; in addition to continual updating if needed
• Ensuring proper work and administrative flow between corporate office and individual job sites
• Coordination of meetings
• Completing all scanning, copying, faxing, filing, and ordering of supplies/materials as needed
• Review and maintenance of insurance certificates
• Processing of purchase orders and subcontract management
• Must be comfortable working both independently or with managers in order to maximize efficiency of the role
• Must effectively be able to coordinate between field staff and management staff

Other Skills/Qualifications for Project Administrative Assistant

• 3-5 years of recent administrative experience; preferable in a Construction environment.
• High degree of computer proficiency utilizing Microsoft Office (Outlook, Word, Excel, PowerPoint, OneNote), internet applications, and mobile devices
• Exceptional proofreading and communication skills (written and verbal), organizational and interpersonal skills, time management, and goal setting abilities
• Strong decision‑making and problem‑solving skills and a strong attention to detail are a must
• Ability to anticipate the needs of the managers while prioritizing time efficiently
• Experience with Agreement/ Contract Routing
• Experience with Data Entry

Physical Demands for Project Administrative Assistant

• Stands frequently and walks about the work areas
• Occasionally stretches up and across when completing daily tasks
• Squatting, crouching, or kneeling may be required occasionally.
• Twisting the body or neck may be required occasionally.
• Bending is occasionally required to facilitate the lifting of items used daily
• The employee must be able to perform the physical demands of the job with or without reasonable accommodation.

Educational Qualifications for Project Administrative Assistant

• High School diploma required
• At least two years' minimum of related experience in an administrative assistant role required.
• Must be a self‑starter and able to function well in a high‑paced and, at times, stressful environment.

SAFETY SENSITIVE POSITION

This is a Safety Sensitive Position requiring work on project sites, including federal projects. This position may require working at heights, in confined spaces, around heavy equipment, around high voltage, and under constantly changing circumstances. This position will be subject to more stringent drug testing and compliance policies associated with our status as a federal contractor.

SPECIAL NOTE

This job description is presented as guidance only. Other reasonable tasks or responsibilities as management sees necessary may be added to this job description in order to achieve satisfactory job performance by the team member.

EEO STATEMENT

Brayman and Affiliate Companies are Equal Opportunity Employers. All qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, veteran status, or on any other characteristic protected by law.

CONFIDENTIALITY

Some positions with the company will have access to confidential and proprietary information. Successful candidates for those positions will be required to sign our standard confidentiality agreement as a condition of employment.

FULL JOB DESCRIPTION

For a complete job description and list of responsibilities, please visit our career page at https://brayman.applicantpro.com/jobs/.