Dynamic Office Specialist — Animal Services Admin

City of Stockton, CA; Stockton (CA); On-site; USD 99,000 - 137,000; Full time

Job summary

City of Stockton, CA is seeking an Office Specialist in the Animal Services Division. The role supports a 9/80 schedule with some weekends and holidays possible. Responsibilities include data entry, responding to inquiries, scheduling, and preparing reports.

Applicants must have a high school diploma or GED and a typing certificate showing 50 net WPM. Background clearance and fingerprinting are required prior to appointment in a Civil Service system.

Qualifications

• Graduation from high school or GED and three years of general clerical or office admin experience.
• Must possess a valid typing certificate for at least 50 net WPM, two years old or less.

Responsibilities

• Operates a personal computer and standard office equipment.
• Receives and screens visitors and telephone calls, takes messages, and directs callers as needed.
• Provides information to internal and external customers requiring judgment or policy interpretation.
• Independently types correspondence, reports, forms and other documents from drafts or brief instructions; enters data and retrieves information.
• Prepares meeting agendas, reserves facilities, and coordinates travel, meals, and lodging; attends meetings to take notes.
• Researches and compiles reports, using arithmetic calculations and multiple sources; maintains records and forms.

Skills

Typing 50 wpm

Data entry

Reception duties

Scheduling appointments

Report creation

Document preparation

Meeting coordination

Records management

Education

High school diploma or GED

Typing certificate 50 wpm (≤2 years old)

Tools

Microsoft Office

Job description

City of Stockton, CA is seeking an Office Specialist in the Animal Services Division. The role supports a 9/80 schedule with some weekends and holidays possible. Responsibilities include data entry, responding to inquiries, scheduling, and preparing reports.

Applicants must have a high school diploma or GED and a typing certificate showing 50 net WPM. Background clearance and fingerprinting are required prior to appointment in a Civil Service system.