Dynamic Office Operations Coordinator

Procedeo, LLC; United States; On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Salary negotiable

401K with company match

Medical/dental/vision insurance

Paid time off

Life and disability insurance

Parental leave (maternity/paternity)

Tuition reimbursement

HSA and FSA plans

Job summary

PROCEDEO is seeking an Office Manager to support day-to-day operations at our Grapevine, TX office. You will coordinate administrative tasks, help with project documentation, and act as a liaison with contractors, vendors and internal stakeholders.

This on-site role requires strong organization, communications, and discretion, with responsibilities ranging from meeting scheduling to travel arrangements and records management.

Qualifications

• Strong organizational and time-management abilities with the capacity to prioritize tasks.
• Excellent written and verbal communication for professional interactions.
• High discretion with confidential information and sensitive documents.
• Ability to work independently while contributing to a team.
• Customer-service mindset with a focus on service delivery.
• Detail-oriented approach to tasks and records management.
• On-site availability Monday–Friday, 8:00 a.m.–5:00 p.m. in Grapevine, TX.

Responsibilities

• Oversee daily office operations to maintain a productive, organized environment.
• Manage office supplies, equipment, and vendor relationships; ensure resources are available.
• Serve as primary contact for inquiries, visitors, and communications.
• Coordinate meetings, events, travel, and schedules for leadership and staff.
• Prepare reports, correspondence, and presentations for leadership and project teams.
• Maintain digital and physical filing systems for accurate recordkeeping.
• Assist planning of team events and employee engagement activities.
• Ensure compliance with office policies and confidentiality standards.
• Support facilities management and workplace safety procedures.
• Provide administrative support for special projects as assigned.
• Assist with calendar management for the President and Vice Presidents.

Skills

Organizational skills

Communication skills

Discretion with confidential info

Independent work

Team-oriented service-minded

Attention to detail

On-site work hours

Tools

Microsoft Office

Job description

PROCEDEO is seeking an Office Manager to support day-to-day operations at our Grapevine, TX office. You will coordinate administrative tasks, help with project documentation, and act as a liaison with contractors, vendors and internal stakeholders.

This on-site role requires strong organization, communications, and discretion, with responsibilities ranging from meeting scheduling to travel arrangements and records management.