Operations & Administration Specialist

Procopio; San Diego (CA); Hybrid; USD 58,000 - 65,000; Full time

Benefits offered by this job

Medical benefits

401(k) plan

Paid time off

Job summary

Procopio is seeking an organized Operations & Administration Assistant to join our Downtown San Diego office. You will support the Operations & Facilities team with day-to-day administrative tasks, expense reporting, and cross-department coordination to keep initiatives on track.

The role emphasizes attention to detail, multi-tasking, and proactive problem-solving in a fast-paced professional services environment.

Qualifications

• Bachelor’s degree or equivalent experience preferred.
• Experience in administrative, operations, or professional services roles.
• Strong attention to detail and accuracy.
• Excellent organizational and multi-tasking abilities.
• Strong communication and interpersonal skills.

Responsibilities

• Assist with expense report preparation and submission, ensuring accuracy and compliance.
• Coordinate logistics for operations meetings, including scheduling and materials.
• Maintain content in Partner Portal and ensure information is current.
• Keep organized records, trackers, and documentation for operational initiatives.
• Support office supplies management and materials distribution.
• Coordinate risk management activities and track related payments.
• Assist data collection and reporting for operational metrics and dashboards.
• Provide presentation support and develop training materials using templates.
• Collaborate with Accounting, IT, Records, and Practice Management to support needs.

Skills

Attention to detail

Organizational skills

Communication skills

Cross-functional collaboration

Problem-solving

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office Suite

iManage or similar DMS

Job description

Procopio is seeking an organized Operations & Administration Assistant to join our Downtown San Diego office. You will support the Operations & Facilities team with day-to-day administrative tasks, expense reporting, and cross-department coordination to keep initiatives on track.

The role emphasizes attention to detail, multi-tasking, and proactive problem-solving in a fast-paced professional services environment.