Office Manager

Procedeo, LLC; United States; On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Salary negotiable

401K with company match

Medical/dental/vision insurance

Paid time off

Life and disability insurance

Parental leave (maternity/paternity)

Tuition reimbursement

HSA and FSA plans

Job summary

PROCEDEO is seeking an Office Manager to support day-to-day operations at our Grapevine, TX office. You will coordinate administrative tasks, help with project documentation, and act as a liaison with contractors, vendors and internal stakeholders.

This on-site role requires strong organization, communications, and discretion, with responsibilities ranging from meeting scheduling to travel arrangements and records management.

Qualifications

• Strong organizational and time-management abilities with the capacity to prioritize tasks.
• Excellent written and verbal communication for professional interactions.
• High discretion with confidential information and sensitive documents.
• Ability to work independently while contributing to a team.
• Customer-service mindset with a focus on service delivery.
• Detail-oriented approach to tasks and records management.
• On-site availability Monday–Friday, 8:00 a.m.–5:00 p.m. in Grapevine, TX.

Responsibilities

• Oversee daily office operations to maintain a productive, organized environment.
• Manage office supplies, equipment, and vendor relationships; ensure resources are available.
• Serve as primary contact for inquiries, visitors, and communications.
• Coordinate meetings, events, travel, and schedules for leadership and staff.
• Prepare reports, correspondence, and presentations for leadership and project teams.
• Maintain digital and physical filing systems for accurate recordkeeping.
• Assist planning of team events and employee engagement activities.
• Ensure compliance with office policies and confidentiality standards.
• Support facilities management and workplace safety procedures.
• Provide administrative support for special projects as assigned.
• Assist with calendar management for the President and Vice Presidents.

Skills

Organizational skills

Communication skills

Discretion with confidential info

Independent work

Team-oriented service-minded

Attention to detail

On-site work hours

Tools

Microsoft Office

Job description

Position Overview:

PROCEDEO, a national Design/Construction Program Management Company, is seeking a new Office Manager to support day-to-day office operations and provide administrative coordination for our team. This on-site position is based in our Grapevine, TX office and plays a key role in maintaining an efficient, organized, and professional work environment. The Office Manager will handle administrative tasks, support project documentation, coordinate office logistics, and collaborate closely with contractors, architects, third-party vendors, and internal stakeholders to ensure smooth operations and effective communication.

Key Responsibilities:

• Oversee daily office operations to ensure a productive and well-organized work environment.
• Manage office supplies, equipment, and vendor relationships, ensuring resources are maintained and replenished as needed.
• Serve as the primary point of contact for office communications, visitors, and general inquiries.
• Coordinate meetings, events, travel arrangements, and schedules for leadership and team members.
• Prepare and format reports, correspondence, and presentations as needed for leadership and project teams.
• Maintain both digital and physical filing systems, ensuring accurate and organized recordkeeping.
• Assist with planning and coordinating team events, office gatherings, and employee engagement activities.
• Ensure compliance with office policies, procedures, and confidentiality standards.
• Support facilities management, including maintenance coordination and workplace safety procedures.
• Provide administrative assistance for special projects and other duties as assigned.
• Assist with coordinating and managing the President’s and Vice Presidents’ calendars, including scheduling meetings, managing appointments, and resolving scheduling conflicts.

Qualifications:

• Strong organizational and time management skills with the ability to prioritize effectively.
• Excellent communication and interpersonal skills with a professional and approachable demeanor.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• High level of discretion when handling confidential information.
• Previous experience in office management, administration, or executive support preferred.
• Ability to work independently while maintaining a team-oriented and service-minded approach.
• Ability to work onsite Monday through Friday, from 8:00 a.m. to 5:00 p.m.
• Highly organized and detail-oriented, with a focus on keeping tasks accurate and running smoothly.

Employment Benefits:

• a negotiable salary
• 401K (with company match)
• full medical/dental/vision insurance
• paid time off
• life and disability insurance
• paid maternity and paternity leave
• tuition reimbursement
• HSA and FSA medical plans as available to fulltime company employees

About the PROCEDEO Group:

PROCEDEO is a national leader in alternative project delivery methods for architecture and construction, as well as cutting-edge construction technology within the education and municipal sectors. We oversee full portfolios of capital projects for K-12 districts, municipalities and universities from conception through all phases of procurement to completion. Our team prides itself on providing exceptional service while remaining attentive to client needs. We specialize in delivering projects efficiently and effectively, maintaining a client-focused approach. PROCEDEO is an equal employment opportunity company.

For more information on our culture, history and portfolio of work and services, please visit www.procedeogroup.com.

Procedeo provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

PROCEDEO is a national leader in alternative project delivery methods and cutting-edge technology within the education and municipal sectors. We oversee full portfolios of capital projects from conception to completion. Our team prides itself on being large enough to provide exceptional service and small enough to truly listen to your needs.