Dynamic Office & Operations Coordinator

Flagship Pioneering Co-Op Program; Somerville (MA); On-site; USD 34,000 - 48,000; Full time

Job summary

Flagship Pioneering is seeking an organized, proactive Office & Operations Co-op in Somerville to keep the office running smoothly, coordinate with IT and facilities, manage vendors, and support leadership with scheduling and travel arrangements.

You will assist HR and Legal on onboarding, contracts, and logistics, while helping plan employee events and internal communications in a fast-paced environment.

Qualifications

• Strong organizational and multitasking skills.
• Clear written and verbal communication; comfortable with leadership, vendors, and staff at all levels.
• Proficiency in Microsoft Office particularly calendar and spreadsheet tools.
• Prior internship, co-op, or part-time experience in an office setting preferred.

Responsibilities

• Keep the office running smoothly: supplies, pantry, mail, shared spaces, and equipment stocked, organized, and operational
• Coordinate with IT, Facilities, and building management to resolve maintenance and workplace issues
• Manage vendor relationships for office supplies, catering, and services; flag cost-saving opportunities
• Support Leadership Team scheduling, meeting logistics, conference room bookings, catering, and action item tracking
• Assist with travel arrangements and itineraries for Leadership Team members as needed
• Track invoices, expense reconciliations, and vendor payments
• Support Legal by filing contract requests and tracking status to ensure timely turnaround
• Support HR with onboarding/offboarding logistics, workspace setup, and candidate interview coordination
• Plan and execute employee events, celebrations, all-hands meetings, and engagement activities end-to-end
• Assist with internal communications, company announcements, and cross-functional event coordination
• Serve as a go-to resource for employees, visitors, and vendors
• Take on ad hoc projects across teams based on business need and bandwidth

Skills

Organizational skills

Written and verbal communication

Education

Bachelor’s program in Business, Finance, Accounting, Operations or related field

Tools

Microsoft Office

Job description

Flagship Pioneering is seeking an organized, proactive Office & Operations Co-op in Somerville to keep the office running smoothly, coordinate with IT and facilities, manage vendors, and support leadership with scheduling and travel arrangements.

You will assist HR and Legal on onboarding, contracts, and logistics, while helping plan employee events and internal communications in a fast-paced environment.