Dynamic Office Administrator — Multi-Hat Pro

Mead O’Brien, Inc.; St. Louis (MO); On-site; USD 36,000 - 54,000; Full time

Job summary

Mead O’Brien, Inc. is seeking an organized, independent administrative professional to support our office in the Midwest. You will manage vendor invoices, process orders, and assist sales as needed while maintaining files and coordinating events.

The role requires multi-tasking in a dynamic environment, strong communication, and the ability to learn ERP and MS Office tools quickly. Candidates should be reliable, detail-oriented, and comfortable working in a small team setting.

Qualifications

• HS Diploma or Equivalent required; additional education preferred.
• Strong organizational skills and ability to multi-task in a small team.
• Ability to learn new software quickly and apply it to daily tasks.
• Excellent verbal and written communication; attention to detail and accuracy.

Responsibilities

• Answer inbound calls and route them appropriately.
• Review vendor invoices and post to accounts in ERP system.
• Review freight bills and distribute to staff.
• Maintain vendor master files and scan invoices.
• Reconcile company credit card statements monthly.

Skills

Organization

Multi-tasking

Self-motivation

Teamwork

Communication

Learning new software

Education

HS Diploma or Equivalent

Tools

Epicor Prophet 21

Microsoft Office

Job description

Mead O’Brien, Inc. is seeking an organized, independent administrative professional to support our office in the Midwest. You will manage vendor invoices, process orders, and assist sales as needed while maintaining files and coordinating events.

The role requires multi-tasking in a dynamic environment, strong communication, and the ability to learn ERP and MS Office tools quickly. Candidates should be reliable, detail-oriented, and comfortable working in a small team setting.