Dynamic Office & Operations Coordinator

Lime Rock New Energy; Hayward (CA); On-site; USD 30,000 - 34,000; Full time

Job summary

Aperia in Hayward, CA is seeking an Office Coordinator to provide clerical and administrative support, maintain an organized workplace, and assist with vendors, events, and onboarding. You will manage supplies, receptions, mail, and scheduling while collaborating with HR, IT, and facilities teams to ensure a smooth daily operation.

Ideal candidates have 1–3 years in an office coordination role, strong organizational skills, and proficiency with Microsoft Office and Google Suite.

Qualifications

• 1-3 years of experience in an office clerk or office coordinator role.
• Excellent organizational and time management abilities.
• Ability to handle confidential information with discretion.
• Strong written and verbal communication and interpersonal skills.
• Proficiency with Microsoft Office and Google Suite.

Responsibilities

• Provide daily administrative support and prepare documents.
• Welcome visitors and manage access procedures.
• Receive mail, shipments, and track deliveries.
• Monitor and replenish office supplies and manage budgeted events.
• Coordinate Fridays lunches and company events, including catering.
• Support onboarding and departures with HR/IT coordination.
• Maintain records, invoices, and expense documentation.

Skills

Organizational skills

Communication skills

Microsoft Office

Google Suite

Discretion with confidential info

Time management

Education

High School Degree

Associate degree preferred

Tools

Microsoft Office

Google Suite

Job description

Aperia in Hayward, CA is seeking an Office Coordinator to provide clerical and administrative support, maintain an organized workplace, and assist with vendors, events, and onboarding. You will manage supplies, receptions, mail, and scheduling while collaborating with HR, IT, and facilities teams to ensure a smooth daily operation.

Ideal candidates have 1–3 years in an office coordination role, strong organizational skills, and proficiency with Microsoft Office and Google Suite.