Dynamic Office & Logistics Coordinator

Arxlight Pictures; Oakland (CA); On-site; USD 52,000 - 65,000; Full time

Job summary

Arxlight Pictures is seeking a detail-oriented workspace coordinator to keep daily operations running smoothly in Oakland, CA. You will manage essential administrative tasks, logistics, and maintain a welcoming office environment in a dynamic startup setting.

Responsibilities include coordinating shipments, maintaining supplies, calendars, front-desk inquiries, and supporting the team with ad hoc projects while ensuring cyber and physical documentation remains compliant.

Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• 1-3 years of experience in an administrative, office support, or logistics role.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and general scheduling software.
• Strong organizational skills with keen attention to detail.
• Excellent written and verbal communication abilities.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Reliable transportation and a valid driver's license for running errands and picking up packages.
• A self-starter attitude with a willingness to pitch in wherever needed.

Responsibilities

• Manage logistics operations, including picking up packages, ordering parts, and coordinating shipments and deliveries
• Maintain office supplies and equipment, ensuring stock levels are monitored and replenished
• Perform light office intra-day upkeep outside of normal cleanings
• Coordinate calendars, schedule meetings, and assist with appointment management for staff
• Handle incoming and outgoing correspondence, communications, and general front-desk inquiries
• Organize and maintain physical and digital files, records, and documentation, including maintaining information for cyber and physical compliance
• Support team members with administrative tasks and ad hoc projects as needed
• Help coordinate meetings, team events, and office activities
• Serve as a point of contact for vendors, suppliers, and service providers

Skills

Office administration

Logistics coordination

Communication skills

Microsoft Office

Multitasking

Attention to detail

Scheduling software

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Office Suite

Scheduling software

Job description

Arxlight Pictures is seeking a detail-oriented workspace coordinator to keep daily operations running smoothly in Oakland, CA. You will manage essential administrative tasks, logistics, and maintain a welcoming office environment in a dynamic startup setting.

Responsibilities include coordinating shipments, maintaining supplies, calendars, front-desk inquiries, and supporting the team with ad hoc projects while ensuring cyber and physical documentation remains compliant.