Office Manager

Arxlight Pictures; Oakland (CA); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Competitive compensation and benefits

Job summary

Arxlight Pictures is seeking a detail-oriented office manager to keep daily operations running smoothly in Oakland, CA. You will handle logistics, scheduling, and front-desk duties while supporting a fast-paced drone-tech startup.

The role requires 1–3 years of admin or logistics experience, proficiency with Microsoft Office, strong organization, and reliable transportation. You will coordinate shipments, manage supplies, and help maintain compliance and records.

Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• 1-3 years of experience in administrative, office support, or logistics roles.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and scheduling software.
• Strong organizational skills with keen attention to detail.
• Excellent written and verbal communication abilities.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Reliable transportation and a valid driver's license for errands and packages.

Responsibilities

• Manage logistics operations, including picking up packages, ordering parts, and coordinating shipments and deliveries.
• Maintain office supplies and equipment, ensuring stock levels are monitored and replenished as needed.
• Perform light office intra-day upkeep outside of normal cleanings.
• Coordinate calendars, schedule meetings, and assist with appointment management for staff.
• Handle incoming and outgoing correspondence, communications, and front-desk inquiries.
• Organize and maintain physical and digital files, records, and documentation, including cyber/physical compliance.
• Support team members with administrative tasks and ad hoc projects as needed.
• Help coordinate meetings, team events, and office activities.
• Serve as a point of contact for vendors, suppliers, and service providers.

Skills

Organizational skills

Communication skills

Task prioritization

Office software

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Company Overview

Arxlight is an innovative drone technology company specializing in unmanned aerial systems for public safety applications. We design and build cutting-edge drones that support first responders, law enforcement, and emergency services in protecting communities.

Position Summary

We are seeking a detail-oriented and proactive office manager to keep our daily operations running smoothly. In this role, you will manage essential administrative tasks, handle logistics, and maintain a clean and welcoming office environment. This is an excellent opportunity for someone who thrives in a dynamic, fast-paced setting and enjoys wearing multiple hats.

Key Responsibilities

• Manage logistics operations, including picking up packages, ordering parts, and coordinating shipments and deliveries
• Maintain office supplies and equipment, ensuring stock levels are monitored and replenished as needed
• Perform light office intra-day upkeep outside of normal cleanings
• Coordinate calendars, schedule meetings, and assist with appointment management for staff
• Handle incoming and outgoing correspondence, communications, and general front-desk inquiries
• Organize and maintain physical and digital files, records, and documentation, including maintaining information for cyber and physical compliance
• Support team members with administrative tasks and ad hoc projects as needed
• Help coordinate meetings, team events, and office activities
• Serve as a point of contact for vendors, suppliers, and service providers

Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree preferred
• 1-3 years of experience in an administrative, office support, or logistics role
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and general scheduling software
• Strong organizational skills with keen attention to detail
• Excellent written and verbal communication abilities
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment
• Reliable transportation and a valid driver's license for running errands and picking up packages
• A self-starter attitude with a willingness to pitch in wherever needed

Preferred Qualifications

• Experience in a startup, technology, or manufacturing environment
• Familiarity with inventory management or procurement processes
• Interest in drone technology, public safety, or emerging tech industries

What We Offer

• A collaborative and mission-driven work environment focused on community safety
• Opportunities for professional growth as the company scales
• Competitive compensation and benefits

Arxlight is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.