Dynamic Office & Facilities Coordinator

Northbound Executive Search; New York (NY); On-site; USD 42,000 - 56,000; Full time

Job summary

A recruitment agency is seeking a highly organized Office Coordinator in New York City to support daily operations and facilities management. The successful candidate will oversee office vendors, manage supplies, and ensure a clean and efficient workspace. Experience in office coordination and strong organizational skills are required. The role involves budget tracking and collaboration with various teams to enhance the employee experience. This position offers the chance to play a key role in maintaining an optimal workplace environment.

Qualifications

• 2+ years of experience in office coordination, facilities support, or workplace operations.
• Strong organizational skills with the ability to manage multiple priorities in a fast‑paced environment.
• Experience working with vendors and tracking budgets or expenses.

Responsibilities

• Oversee third‑party office vendors for compliance with project scope.
• Maintain and enhance the physical workspace with the Facilities Manager.
• Order and manage office supplies and pantry items.
• Conduct daily walkthroughs for cleanliness and operational readiness.
• Coordinate internal office moves and logistics.
• Support budget forecasting and expense reporting.
• Manage event setups to meet requirements.

Skills

Organizational skills

Vendor management

Budget tracking

Communication skills

Job description

A recruitment agency is seeking a highly organized Office Coordinator in New York City to support daily operations and facilities management. The successful candidate will oversee office vendors, manage supplies, and ensure a clean and efficient workspace. Experience in office coordination and strong organizational skills are required. The role involves budget tracking and collaboration with various teams to enhance the employee experience. This position offers the chance to play a key role in maintaining an optimal workplace environment.