Dynamic Office & Facilities Coordinator

Socket.dev; Columbia (MD); On-site; USD 42,000 - 55,000; Full time

Job summary

Havtech is seeking an organized Office & Facilities Coordinator to balance administrative duties with active workplace support, ensuring smooth daily operations and a positive employee experience. You will back up the front desk, manage inventories, coordinate vendor maintenance, and assist with events and space planning.

The role emphasizes customer service, strong communication, and attention to detail, with standard 8:00–5:00 office hours and occasional lift requirements.

Qualifications

• 1 year of related experience; Associate’s or Bachelor’s degree preferred.
• Experience utilizing standard office equipment (printers, copiers, faxes, scanners, etc.).
• Knowledge of the Teams VOIP phone system is preferred but not required.
• Must have a working knowledge of Microsoft Office (Outlook, Excel, Word, and PowerPoint), and intermediate Excel.
• Ability to lift approximately 15-20 lbs.
• Available to work in office 8:00 a.m.–5:00 p.m., Monday through Thursday, and Friday 8:00 a.m.–4:00 p.m.

Responsibilities

• Serve as backup for Front Desk and provide coverage during breaks and vacations.
• Manage office, kitchen, and janitorial inventories and keep storage organized.
• Coordinate facility maintenance and repair activities with vendors.
• Assist in developing and administering facility programs and processes.
• Support meetings, events, catering, room setup, and AV equipment onsite.
• Respond to workplace requests with high-quality customer service.
• Assist with office moves, workstation setup, and space planning.

Skills

Customer service

Interpersonal communication

Organization

Problem-solving

Attention to detail

Team collaboration

Education

Associate’s or Bachelor’s degree preferred

Tools

Microsoft Office

Teams VOIP

Office equipment (printers/copiers/scanners)

Job description

Havtech is seeking an organized Office & Facilities Coordinator to balance administrative duties with active workplace support, ensuring smooth daily operations and a positive employee experience. You will back up the front desk, manage inventories, coordinate vendor maintenance, and assist with events and space planning.

The role emphasizes customer service, strong communication, and attention to detail, with standard 8:00–5:00 office hours and occasional lift requirements.