Office Administrator

Talentify; Salt Lake City (UT); On-site; USD 58,000 - 67,000; Full time

Benefits offered by this job

Incentive bonus plans

Medical, Dental, Vision benefits

401K with company match

10 paid holidays

Generous paid time off (PTO)

Job summary

Aston Carter is seeking an Office Administrator for our Salt Lake City location. You will support purchasing, vendor relationships, onboarding, and facilities, acting as the primary contact for all office operations and visitor management.

Ideal candidates will have 4–5 years of office administration experience, strong organizational skills, and proficiency with Google Suite and MS Office. This is a fully onsite role with standard business hours.

Qualifications

• High School Diploma or GED required.
• 4-5 years of office administration experience, preferably in a manufacturing environment.
• Strong organizational and prioritization abilities.
• Professional, friendly attitude with customer service focus.
• Proficient with email, group messaging, and digital data collection.
• Attention to detail and reliability.
• U.S. Person required.
• Proficiency in Google Suite and MS Office.

Responsibilities

• Manage daily operations of the office to maintain a clean, organized, safe, and efficient work environment.
• Serve as the primary point of contact for office purchasing, including ordering supplies, food, beverages, and other materials.
• Maintain inventory levels of office and break room supplies, ensuring all common areas are fully stocked and organized.
• Place purchase orders, track shipments, communicate with vendors, and follow up on outstanding orders or delivery issues.
• Coordinate general site management activities, partnering with vendors, facilities personnel, and internal departments to resolve office-related needs.
• Handle front office responsibilities including answering calls, greeting visitors, receiving deliveries, and providing general administrative support.
• Welcome visitors, vendors, and guests, ensuring compliance with visitor management and security protocols.
• Assist the Human Resources Business Partner with new hire preparation and onboarding activities.
• Support planning, coordination, and execution of training sessions or other site events as directed.
• Ensure the office environment remains clean, professional, organized, and welcoming.
• Assist with coordination of maintenance or repairs, including Environmental Health and Safety concerns.
• Support various administrative, operational, and special projects as assigned.

Skills

Organizational skills

Customer service

Communication skills

Vendor management

Teamwork

Fast-paced environment

Education

Associates or Bachelors degree in Business Administration

Tools

Google Suite

MS Office (Excel, Word, PowerPoint)

Job description

Job Title: Office AdministratorJob Description

We are seeking an Office Administrator who will serve as the operational backbone of our Salt Lake City location. This role supports purchasing/vendor relationships, new hire onboarding, and facilities and administrative needs. The Office Administrator ensures a professional, organized, and welcoming workplace environment, acting as the primary point of contact for office administration, purchasing, visitor management, facilities coordination, and general office operations.

Responsibilities

• Manage daily operations of the office to maintain a clean, organized, safe, and efficient work environment.
• Serve as the primary point of contact for office purchasing, including ordering supplies, food, beverages, and other materials.
• Maintain inventory levels of office and break room supplies, ensuring all common areas are fully stocked and organized.
• Place purchase orders, track shipments, communicate with vendors, and follow up on outstanding orders or delivery issues.
• Coordinate general site management activities, partnering with vendors, facilities personnel, and internal departments to resolve office-related needs.
• Handle front office responsibilities including answering calls, greeting visitors, receiving deliveries, and providing general administrative support.
• Welcome visitors, vendors, and guests, ensuring compliance with visitor management and security protocols.
• Assist the Human Resources Business Partner with new hire preparation and onboarding activities.
• Support planning, coordination, and execution of training sessions or other site events as directed.
• Ensure the office environment remains clean, professional, organized, and welcoming.
• Assist with coordination of maintenance or repairs, including Environmental Health and Safety concerns.
• Support various administrative, operational, and special projects as assigned.

Essential Skills

• High School Diploma or GED.
• 4-5 years of office administration experience, preferably in a manufacturing environment.
• Excellent organizational skills with the ability to prioritize and take initiative.
• Demonstrated commitment to customer service with a professional and friendly attitude.
• Proficiency in internet skills, including use of email, group messaging, and digital data collection.
• Effective oral and written communication skills.
• Attention to detail, accuracy, flexibility, reliability, and teamwork.
• Experience in a fast-paced office environment, meeting multiple deadlines.
• Must be a U.S. Person (U.S. Citizen, or U.S. Permanent Resident).

Additional Skills & Qualifications

• Associates or Bachelors degree in Business Administration or a related field.
• Previous experience supporting office operations within a manufacturing environment.
• High proficiency in Google Suite and MS Office (Excel, Word, PowerPoint).
• Capability for critical thinking and problem-solving.

Work Environment

The position is fully onsite, Monday through Friday, at the office in Salt Lake City, Utah. The work environment is primarily office-based, involving extended periods of sitting while working at a reception desk or workstation. The role requires frequent walking throughout the office and facility, and the ability to regularly lift, carry, and move materials weighing up to 25 pounds. Standard office equipment such as computers, printers, copiers, scanners, and telephones are frequently used.

Job Type & Location

This is a Permanent position based out of Salt Lake City, UT.

Pay and Benefits

The pay range for this position is $58240.00 - $66560.00/yr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Incentive Bonus Plans Medical, Dental, Vision benefits 401K with Company Match 10 Paid Holidays Generous Paid Time Off Packages Employee Stock Purchase Plan Paid Parental & Family Leave

Workplace Type

This is a fully onsite position in Salt Lake City,UT.

Application Deadline

This position is anticipated to close on Oct 9, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.