Dynamic Office Coordinator — Scheduling, Payroll & Admin

lliance Ground International; Fort Myers (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Paid vacation

Medical/dental/vision benefits

401(k) program

Travel discounts

Job summary

Alliance Ground International in Fort Myers, FL is seeking an Administrative Assistant to provide essential office support, coordinate calendars, prepare documents, and manage communications for the leadership team.

The role requires strong organization, proactive mindset, and the ability to handle payroll-related tasks, travel arrangements, and compliance with safety and security policies.

Qualifications

• Must be at least 18 years old and possess an associate degree or equivalent from a two-year college or technical school; alternatively, two years of related experience and/or training.
• Proven clerical experience and strong communication skills.
• Proficient in MS Word, Excel, and Outlook; detail oriented and accurate.

Responsibilities

• Provide administrative support including data entry, filing, and document preparation.
• Manage calendars, schedule meetings, and prepare agendas for staff and leadership.
• Handle communications: answer calls, emails, greet visitors, and direct inquiries.
• Maintain payroll records and prepare payroll reports; ensure data accuracy and confidentiality.

Skills

Communication skills

Time management

Organized

Proactive

Education

Associate degree or equivalent

Tools

MS Word

Excel

Outlook

Job description

Alliance Ground International in Fort Myers, FL is seeking an Administrative Assistant to provide essential office support, coordinate calendars, prepare documents, and manage communications for the leadership team.

The role requires strong organization, proactive mindset, and the ability to handle payroll-related tasks, travel arrangements, and compliance with safety and security policies.