Dynamic Office Assistant & Records Specialist

New York State Department of Taxation and Finance; City of Albany (NY); On-site; USD 42,000 - 52,000; Full time

Job summary

New York State Department of Taxation and Finance seeks a clerical assistant in Albany to support administrative operations. You will type, format and proofread documents, manage files and logs, and maintain records with diligence and confidentiality.

The role emphasizes accurate data entry, mail handling, and archiving while following department rules and procedures. NY HELPS enables non-competitive placement with potential conversion to competitive status.

Qualifications

• No minimum education or experience required for this title.
• Non-competitive appointment possible under NY HELPS program.

Responsibilities

• Manipulate an alpha numeric keyboard to effectively use a PC and software.
• Create, type, edit, proofread and format documents and memos and generate reports.
• Create, organize and maintain files and logs, electronic and paper based.
• Enter information into computerized databases and case management systems.
• Answer calls or direct to staff and take messages as needed.
• Prepare certified and overnight mail, photocopy, scan documents and perform routine clerical functions.
• Receive, open and distribute mail and track documents.

Skills

Typing skills

Document formatting

Records management

Communication

Job description

New York State Department of Taxation and Finance seeks a clerical assistant in Albany to support administrative operations. You will type, format and proofread documents, manage files and logs, and maintain records with diligence and confidentiality.

The role emphasizes accurate data entry, mail handling, and archiving while following department rules and procedures. NY HELPS enables non-competitive placement with potential conversion to competitive status.